Senior Executive Assistant – Federal, TS SCI

InfiniSource Consulting Solutions, Inc.; Frederick (MD); Hybrid; USD 70,000 - 90,000; Full time

Job summary

InfiniSource Consulting Solutions (ICS) seeks an Executive Assistant/Administrative Assistant II in Maryland. The role provides comprehensive office support, manages high-level calendars, coordinates interviews and travel, drafts materials, and maintains records with strict compliance.

You will liaise with multiple program offices and help drive efficient administrative operations. Requirements include a college degree and an active TS SCI clearance.

Qualifications

• College degree required
• Active TS SCI clearance required

Responsibilities

• Provide full range of office and administrative support, manage high level calendars, schedule meetings, coordinate interviews and conferences, and handle deadlines.
• Serve as liaison for internal and external offices and organize action items.
• Manage relationships with program offices, divisions, and stakeholders.
• Coordinate logistics, take minutes, and draft/edit correspondence and briefing materials.
• Prepare memoranda, talking points, reports, spreadsheets, and ensure proper formatting and grammar.
• Maintain filing systems and ensure records retention and disposal in compliance with agency guidance.
• Assist in developing office policies, planning systems, and supporting special projects and analyses.
• Coordinate domestic and international travel logistics and resolve last minute travel changes.

Skills

Calendar management

Meeting coordination

Administrative support

Communication

Education

College Degree

Job description

Description

INFINISOURCE CONSULTING SOLUTIONS (ICS)

InfiniSource Consulting Solutions (ICS), a 150+ employee government contractor specializing in Management Consulting, Information Technology, and Professional Services to the federal government. We tailor our services to meet the specific needs of our civilian, defense, and private-industry sponsor. Our corporate support processes are ISO 9001 certified, giving our customers the confidence that we are continually measuring and improving upon the support we provide and are committed to the highest level of customer satisfaction.

ICS is seeking an Executive Assistant/Administrative Assistant II to join our team!

The individual will perform administrative tasks including but not limited to:

• Providing a full range of office and administrative support services duties including managing high level calendar appointments; scheduling meetings; coordinating interviews and conferences; evaluating requests for information, appointments, tasks, and other correspondence; and coordinating responses within established deadlines for high level officials.
• Organizing and prioritizing action items and serving as a liaison for internal and external offices.
• Managing business relationships with other program offices, divisions, and stakeholders.
• Managing logistics, materials, and generating minutes for meetings.
• Drafting and editing correspondence.
• Preparing memoranda, talking points, briefing materials, reports, spreadsheets, and other documentation ensuring correct formatting, grammar, and punctuation.
• Maintaining filing systems and ensuring adherence to Agency guidance for the retention, protection, retrieval, transfer, and disposal of records.
• Evaluating and assisting in the development of office policies and procedures; assisting in the planning and implementing of office systems, layouts, and equipment distribution; and taking the lead on performing other duties as assigned in support of a range of administrative operations and activities (i.e., special projects, research studies, budget analysis, and other specialized functions).
• Coordinating travel logistics including securing transportation and overnight accommodations in both domestic, and international locations; coordinating and communicating travel agendas, including the assembly of printed material developed to assist with the individual’s and/or teams’ objectives as it relates to that travel; and helping to resolve problems related to last minute travel changes or cancellations.

Requirements

The individual shall have:

• Have College Degree
• Active TS SCI clearance

InfiniSource Consulting Solutions (ICS) is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class US Citizenship is required for most positions.

InfiniSource Consulting Solutions offers a competitive salary and a generous benefits package. This package includes medical, dental, vision, life, short and long-term disability insurances, and a 401(k) retirement plan.