Strategic Executive Events Specialist

Frey Consulting Group; Irvine (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

TCWGlobal in Irvine, CA is seeking an experienced Executive Event Specialist to design and deliver high-touch experiences for executives and strategic customers, partnering with senior leaders to define objectives and drive engagement.

You will create scalable programs, manage budgets, and guide cross-functional teams from discovery through follow-up, maintaining discretion and executive presence.

Qualifications

• 5+ years of progressively responsible corporate event, executive engagement, customer marketing, or experiential marketing experience, including direct work with senior executives.
• Exceptional executive presence, judgment, discretion, and written and verbal communication skills.
• Experience developing strategic agendas, executive briefings, and high-touch experiences for senior or VIP audiences.
• Strong program management skills, including ownership of multiple concurrent engagements, complex dependencies, budgets, vendors, and approval paths.
• Ability to influence without authority, navigate competing priorities, and provide thoughtful recommendations to senior stakeholders.
• Experience building repeatable toolkits, templates, or programs-in-a-box that enable consistent execution by distributed teams.

Responsibilities

• Manage the onboarding and creation of a renewed speakers bureau
• Serve as the primary event partner to executives, executive sponsors, account leaders, and senior cross-functional stakeholders from initial discovery through post-event follow-up
• Lead upfront consultation to clarify business objectives, audience, desired outcomes, executive roles, content needs, sensitivities, and measures of success
• Translate loosely defined or evolving requests into clear program strategies, formats, agendas, milestones, decision points, and execution plans
• Design and deliver executive briefings, C-level roundtables, executive dinners, strategic meetings, summits, and other high-touch engagements
• Develop executive-ready briefs, agendas, talking points, speaker and attendee profiles, briefing books, run-of-show documents, and concise status updates
• Partner with executive offices, Sales, Customer Success, Product, Marketing, Communications, and subject-matter experts to align content and participation
• Create scalable programs-in-a-box with clear objectives, audience guidance, templates, timelines, budgets, roles, production standards, communication tools, and measurement plans
• Establish intake, prioritization, and governance processes that balance strategic value, executive availability, team capacity, and budget
• Own program budgets, forecasts, scopes, contracting, vendor performance, and reconciliation while maintaining the discretion expected for executive-facing work
• Anticipate protocol, security, privacy, accessibility, travel, and duty-of-care requirements for senior leaders and VIP participants
• Lead onsite execution with a polished executive presence, adapting quickly to schedule changes and resolving issues without disrupting the guest experience
• Capture outcomes, feedback, and follow-up commitments; report on program effectiveness and improve the executive engagement model over time

Skills

Executive engagement

Event management

Budget management

Stakeholder management

Cross-functional collaboration

Communication skills

Job description

TCWGlobal in Irvine, CA is seeking an experienced Executive Event Specialist to design and deliver high-touch experiences for executives and strategic customers, partnering with senior leaders to define objectives and drive engagement.

You will create scalable programs, manage budgets, and guide cross-functional teams from discovery through follow-up, maintaining discretion and executive presence.