Strategic Executive Coordinator for Leadership & Projects

Vanderbilt; Nashville (TN); On-site; USD 60,000 - 80,000; Full time

Job summary

Vanderbilt University REFD is seeking an Executive Coordinator to join the Nashville team. You will support the Vice Chancellor for REFD leadership, manage calendars, assist with travel bookings via Concur, and process expense reports in Oracle Cloud.

The role requires coordinating cross-functional projects, preparing dashboards and reporting materials, and handling confidential information with discretion. This position reports to the Associate Vice Chancellor and Chief of Staff.

Qualifications

• Four-plus years of relevant experience preferred.
• Proficient with Outlook, Word, Excel, Adobe Acrobat and web-based systems.

Responsibilities

• Provide executive support to the REFD leadership team and manage calendar coordination.
• Coordinate complex meetings across internal and external stakeholders and ensure materials are prepared.

Skills

Organizational skills

Communication skills

Multitasking

Interpersonal skills

Education

Bachelor's degree

Tools

Outlook

Word

Excel

Adobe Acrobat

Job description

Vanderbilt University REFD is seeking an Executive Coordinator to join the Nashville team. You will support the Vice Chancellor for REFD leadership, manage calendars, assist with travel bookings via Concur, and process expense reports in Oracle Cloud.

The role requires coordinating cross-functional projects, preparing dashboards and reporting materials, and handling confidential information with discretion. This position reports to the Associate Vice Chancellor and Chief of Staff.