Executive Assistant & Finance Operations Lead

Vanderbilt; New York (NY); On-site; USD 74,000 - 85,000; Full time

Job summary

Vanderbilt University in New York City seeks an Executive Assistant to provide high-level administrative and financial support to department leadership. You will manage calendars, travel, communications, and coordinate events to ensure efficient operations.

The role requires discretion with sensitive information, strong organizational skills, and experience in budgeting, forecasting, and procurement, supporting strategic initiatives across the division.

Qualifications

• Bachelor's Degree required.
• Minimum four years in business operations or executive administration.
• Experience with budgeting and forecasting.
• Strong communication and organizational skills.

Responsibilities

• Provide high-level administrative support to department leadership, including calendar and travel management.
• Prepare executive-level reports and presentations for leadership decisions.
• Draft and manage internal/external communications.
• Oversee procurement, invoices, and adherence to purchasing policies.
• Coordinate departmental events and strategic initiatives.

Skills

Calendar management

Travel planning

Executive support

Financial management

Budgeting

Vendor coordination

Communication

Discretion

Education

Bachelor's Degree

Job description

Vanderbilt University in New York City seeks an Executive Assistant to provide high-level administrative and financial support to department leadership. You will manage calendars, travel, communications, and coordinate events to ensure efficient operations.

The role requires discretion with sensitive information, strong organizational skills, and experience in budgeting, forecasting, and procurement, supporting strategic initiatives across the division.