Strategic Executive Assistant to VP, Sustainability Programs

The Cynthia and George Mitchell Foundation; Austin (TX); On-site; USD 60,000 - 85,000; Full time

Job summary

The Cynthia and George Mitchell Foundation in Austin, TX seeks an Administrative Associate to enhance operations and executive support for the Sustainability Program. You will manage the VP’s communications, calendar, and travel while supporting grants administration and reporting to the VP and board.

Relocation coordination, office logistics, and maintaining efficient office systems are key aspects of the role, with a focus on discretion and professional collaboration.

Qualifications

• At least five years of experience in executive administration with schedule management.
• Experience in nonprofit sector preferred; ability to partner with VP and staff.
• Excellent written and oral communication; highly organized with attention to detail.
• Proactive problem-solving, discretion, and strong interpersonal skills are essential.
• Ability to manage multiple tasks in a small office and coordinate logistics.

Responsibilities

• Manage VP’s email, calendar, travel, and meetings with precision.
• Prepare executive responses and assist in drafting board materials and reports.
• Support grants administration and grant reporting to VP, president, and board.
• Lead office relocation logistics and IT needs for CGMF moves.
• Oversee general office operations, inventory, and vendor relations.
• Coordinate internal and external meetings, materials, and AV needs.
• Track staff expenses and prepare monthly accounting documentation.
• Maintain confidentiality and professionalism in all interactions.

Skills

Schedule management

Executive administration

Nonprofit sector knowledge

Written and oral communication

Time management

Organization

Problem-solving

Interpersonal skills

VP partnership

Mac Office proficiency

Tools

Microsoft Office Suite

Job description

The Cynthia and George Mitchell Foundation in Austin, TX seeks an Administrative Associate to enhance operations and executive support for the Sustainability Program. You will manage the VP’s communications, calendar, and travel while supporting grants administration and reporting to the VP and board.

Relocation coordination, office logistics, and maintaining efficient office systems are key aspects of the role, with a focus on discretion and professional collaboration.