Strategic Executive Assistant to VP, Public Affairs

The California Wellness Foundation; Oakland (CA); On-site; USD 63,000 - 75,000; Full time

Benefits offered by this job

Health plans

401(k) retirement

Paid time off

Professional development

Matching gifts

Job summary

The California Wellness Foundation is seeking an experienced Executive Assistant to the Vice President of Public Affairs. This role supports the department’s operations, coordinates calendars, travel, and communications, and ensures professional administration across the team.

Ideal candidates bring strong organizational and writing skills, attention to detail, and the ability to manage confidential information with discretion within a dynamic nonprofit environment.

Qualifications

• Bachelor’s degree preferred or equivalent experience and skill set.
• At least three years’ experience in an administrative position in a professional organization.
• Exposure to philanthropic/nonprofit sector and public affairs experience preferred.
• Excellent oral and written communication skills.
• Strong attention to detail and ability to manage confidential information.

Responsibilities

• Provides administrative support to the vice president of public affairs and team, including calendar flow, expenses, and consultant contracts.
• Monitors internal and external communications for the VP of public affairs.
• Drafts and edits reports, memos, emails and other communications.
• Maintains calendars and coordinates travel for the VP and department activities.
• Supports two other directors with light admin work and meeting logistics.
• Takes and writes up meeting minutes and coordinates department retreats.

Skills

Communication skills

Organizational skills

Multitasking

Microsoft Office

CRM software

Web research

Discretion & confidentiality

Independent & team work

Education

Bachelor’s degree preferred

Tools

Microsoft Office

CRM software

Web research

Job description

The California Wellness Foundation is seeking an experienced Executive Assistant to the Vice President of Public Affairs. This role supports the department’s operations, coordinates calendars, travel, and communications, and ensures professional administration across the team.

Ideal candidates bring strong organizational and writing skills, attention to detail, and the ability to manage confidential information with discretion within a dynamic nonprofit environment.