Senior Executive Assistant to VP of Public Affairs

The California Wellness Foundation; Oakland (CA); On-site; USD 72,000 - 90,000; Full time

Benefits offered by this job

Health plans

401(k) retirement plan

Paid time off

Professional development

Job summary

The California Wellness Foundation is seeking an experienced executive assistant to support the Vice President of Public Affairs. The EA will manage calendars, arrange travel, prepare materials, and help coordinate department-wide initiatives between Los Angeles and Oakland.

The ideal candidate will demonstrate discretion, superb communication, and strong organizational skills in a fast-paced nonprofit environment with a focus on public affairs and policy work.

Qualifications

• Ability to anticipate the executive’s needs and make independent decisions.
• Excellent oral and written communication skills.
• Strong interpersonal skills with the ability to interact with a diverse population.
• Strong organizational skills with high attention to detail and accuracy.
• Ability to multitask, prioritize and follow through to effectively manage workflow.
• Experience with MS Office and presenting materials.

Responsibilities

• Maintain executive calendars and coordinate meetings.
• Arrange travel logistics and reservations.
• Prepare and submit expense reports via Concur.
• Develop, review, and track contracts and consulting agreements.
• Design and implement efficient administrative processes.
• Coordinate with other EAs and executives on meeting logistics.

Skills

Calendar management

Travel coordination

Expense reporting

Communication skills

Discretion

Organizational skills

Tools

Concur

MS Office

Job description

The California Wellness Foundation is seeking an experienced executive assistant to support the Vice President of Public Affairs. The EA will manage calendars, arrange travel, prepare materials, and help coordinate department-wide initiatives between Los Angeles and Oakland.

The ideal candidate will demonstrate discretion, superb communication, and strong organizational skills in a fast-paced nonprofit environment with a focus on public affairs and policy work.