Strategic Executive Assistant to the Director

Associated Students, Inc.; San Luis Obispo (CA); On-site; USD 88,000 - 141,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Long Term Disability Insurance

CalPERS

Paid Holidays

Vacation Time

Sick Leave

Personal Holiday

Birthday Holiday

Workers’ Compensation Insurance

Unemployment Insurance

Job summary

Associated Students, Inc. seeks an Executive Assistant to provide strategic administrative support to the Executive Director at Cal Poly, San Luis Obispo.

The role requires handling confidential matters with diplomacy, coordinating complex schedules, and advancing priority projects in a fast-paced environment. Responsibilities include executive communications, meeting preparation, travel coordination, and producing briefing materials for boards and leadership retreats, while ensuring alignment

Qualifications

• Bachelor’s degree required; 8 years of applicable experience may substitute for education.
• Minimum 3 years of executive support experience; 5 years preferred.
• Experience in a college or university setting is preferred.

Responsibilities

• Strategically manage the Executive Director’s calendar and coordinate in-person and remote meetings.
• Coordinate travel plans for the Executive Director.
• Act as liaison with external entities on behalf of the Executive Director.
• Lead planning and follow-through for ASI Management meetings and leadership events; develop agendas and materials; track actions.

Skills

Project management

Executive communication

Calendar management

Travel coordination

Stakeholder liaison

Discretion & diplomacy

Data synthesis

Team collaboration

Attention to detail

Microsoft Office

SharePoint

Budget awareness

Education

Bachelor’s degree (4-year college)

Tools

Microsoft Office suite

SharePoint

Project management tools

Job description

Associated Students, Inc. seeks an Executive Assistant to provide strategic administrative support to the Executive Director at Cal Poly, San Luis Obispo.

The role requires handling confidential matters with diplomacy, coordinating complex schedules, and advancing priority projects in a fast-paced environment. Responsibilities include executive communications, meeting preparation, travel coordination, and producing briefing materials for boards and leadership retreats, while ensuring alignment