Strategic Executive Assistant to SVP - Design-Build Firm

BRPH; Melbourne (FL); Vor Ort; USD 70.000 - 90.000; Vollzeit

Zusammenfassung

BRPH is seeking an experienced Executive Assistant in Melbourne, FL to provide high-level administrative support to Construction and Integrated Services executives, managing complex priorities and protecting confidential information.

You will liaise with the Senior Vice President, project teams, clients, and external partners to ensure timely communication and follow-through on decisions and actions.

Qualifikationen

• High school diploma or equivalent and eight or more years of executive-support or senior administrative experience.
• Proficiency with Microsoft Office, including Outlook, Word, Excel, Teams, and PowerPoint, and Adobe Acrobat and/or Bluebeam.
• Demonstrated discretion with confidential information, sound judgment, clear written and verbal communication, attention to detail, and the ability to manage changing priorities and deadlines.
• Preferred: Five or more years of executive-support experience and familiarity with Procore, Deltek, Salesforce, or comparable platforms.
• Preferred: Experience in architecture, engineering, construction, design-build, or professional services.
• Preferred: Bachelor's degree in business administration, communications, or a related field.

Aufgaben

• Maintain executive calendars; coordinate internal and external meetings, project reviews, client appointments, leadership commitments, and priority changes.
• Manage travel logistics, including flights, lodging, ground transportation, itineraries, and site visits for projects.
• Prepare and process expense reports and track administrative budgets for travel, meetings, events, and departmental activities.
• Screen and prioritize calls, emails, correspondence, meeting requests, and information needs, using sound judgment and discretion.
• Draft, proofread, edit, and assemble letters, presentations, proposals, reports, and client-facing documents.
• Coordinate with project management, business development, marketing, finance, human resources, and other functions to support initiatives.
• Track project milestones, leadership commitments, key deliverables, decisions, and action items for SVP oversight.

Kenntnisse

Executive support

Discretion

Microsoft Office

Communication

Calendar management

Ausbildung

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Procore

Deltek

Salesforce

Adobe Acrobat

Bluebeam

Jobbeschreibung

BRPH is seeking an experienced Executive Assistant in Melbourne, FL to provide high-level administrative support to Construction and Integrated Services executives, managing complex priorities and protecting confidential information.

You will liaise with the Senior Vice President, project teams, clients, and external partners to ensure timely communication and follow-through on decisions and actions.