Strategic Executive Assistant to General Counsel

albanymed; City of Albany (NY); Sur place; USD 77 000 - 119 000; Plein temps

Résumé du poste

Albany Med Health System is seeking an Executive Assistant to support the System General Counsel within the Legal Department. The role involves high-level administrative support, calendar management, meeting prep, travel arrangements, and confidential correspondence.

You'll coordinate agendas, prepare materials, handle inquiries, maintain files, assist with board activities, and help monitor legal expenses.

Qualifications

• Bachelor's degree required.
• Minimum of 5+ years supporting senior legal executives.
• Healthcare or hospital environment experience strongly preferred.
• Experience supporting complex organizations with multiple stakeholders preferred.

Responsabilités

• Provides confidential executive administrative support to the System General Counsel and other members of the Legal Department; exercises sound judgment and professionalism.
• Manages a complex calendar; prioritizes requests and coordinates travel across system entities.
• Serves as primary administrative contact for the Office of the General Counsel with executives, Board members, physicians, employees, and outside counsel.
• Coordinates meetings; prepares agendas/materials and tracks follow-up actions.
• Receives and routes legal inquiries and documents; escalates urgent matters.
• Organizes electronic and physical files following confidentiality and retention policies.
• Supports Board/committee activities and distributes confidential materials securely.
• Coordinates with outside counsel on engagement documents, invoices, and legal expense reporting.
• Assists with subpoenas, litigation, investigations, and regulatory matters as directed; schedules and collects requested materials.

Connaissances

Executive support

Calendar management

Meeting coordination

Travel arrangements

Confidentiality

Communication

Board coordination

Formation

Bachelor's degree

Outils

Microsoft Office Suite

Collaboration platforms

Description du poste

Albany Med Health System is seeking an Executive Assistant to support the System General Counsel within the Legal Department. The role involves high-level administrative support, calendar management, meeting prep, travel arrangements, and confidential correspondence.

You'll coordinate agendas, prepare materials, handle inquiries, maintain files, assist with board activities, and help monitor legal expenses.