Strategic Executive Assistant to DES Leadership

Arizona State Government; Phoenix (AZ); Hybrid; USD 51,000 - 62,000; Full time

Benefits offered by this job

Affordable medical, dental, life, and

ASRS retirement benefits

Paid holidays

Vacation and sick leave

Remote work option

Job summary

Arizona’s Department of Economic Security seeks an Executive Assistant to provide confidential, high‑level administrative support to the Division of Financial Operations. The role focuses on budget coordination, complex calendars, and cross‑agency liaison.

The successful candidate will manage fiscal data, procurement, and policy workflows while ensuring seamless daily operations and timely reporting for leadership and external partners.

Qualifications

• Highly organized, proactive, and independent administrative support in a fast-paced environment.
• Experience with budget preparation, bookkeeping, and operational policy implementation.
• Ability to handle confidential information and communicate with high-level stakeholders.
• Advanced proficiency with Microsoft Office and Google Workspace.
• Strong calendar management and travel/logistics coordination.

Responsibilities

• Assist with budget preparation and daily bookkeeping for the division.
• Manage executive calendars and prepare meeting materials.
• Oversee divisional purchasing, travel bookings, and reimbursement claims.
• Draft official correspondence and create executive presentations.
• Coordinate with Governor’s Office, the Legislature, and internal teams.

Skills

Organizational skills

Fiscal management

Confidentiality

Calendar management

Communication

Data analysis

Policy interpretation

Advanced MS Office

Education

Bachelor's degree in business or public administration

Tools

Excel

Word

PowerPoint

Google Workspace

Job description

Arizona’s Department of Economic Security seeks an Executive Assistant to provide confidential, high‑level administrative support to the Division of Financial Operations. The role focuses on budget coordination, complex calendars, and cross‑agency liaison.

The successful candidate will manage fiscal data, procurement, and policy workflows while ensuring seamless daily operations and timely reporting for leadership and external partners.