Strategic Executive Assistant to Copresident

Albanese Candy; Merrillville (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Talentify is seeking an Executive Assistant to the Copresident to provide high-level administrative support for both personal and professional needs. You will manage calendars, coordinate travel, and handle confidential information with discretion while coordinating with internal teams and external stakeholders.

You will attend meetings, take minutes, organize records, and assist with strategic projects. The role requires strong communication, organization, and proactive problem-solving in a

Qualifications

• Experience supporting C-suite or senior executives preferred.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Willingness to travel as needed and flexibility to adapt to changing priorities.
• Strong organizational skills and attention to detail.

Responsibilities

• Maintain the Copresident’s personal and professional calendar; coordinate appointments and meetings.
• Manage all incoming and outgoing communications; respond or redirect as needed.
• Arrange complex travel itineraries including flights, accommodations, and ground transport.
• Attend meetings with the Copresident; take minutes and follow up on action items.
• Maintain confidentiality of sensitive information and company matters.
• Organize and manage files, records, and documents for easy retrieval.
• Build positive relationships with internal and external stakeholders.
• Assist on special projects; prepare reports and support strategic initiatives.
• Screen incoming requests and prioritize matters for the Copresident.
• Plan and coordinate company events and off-site retreats as required.
• Handle expense tracking, receipts, and reimbursements; review invoices for accounting.
• Provide general support and run errands as needed.

Skills

Time management

Communication

Discretion

Organizational skills

Travel coordination

Gatekeeping

Proactivity

Collaboration

Tech-savvy

Education

High school diploma or equivalent

Two+ years administrative experience

Tools

Microsoft Office

Email/ calendar tools

Job description

Talentify is seeking an Executive Assistant to the Copresident to provide high-level administrative support for both personal and professional needs. You will manage calendars, coordinate travel, and handle confidential information with discretion while coordinating with internal teams and external stakeholders.

You will attend meetings, take minutes, organize records, and assist with strategic projects. The role requires strong communication, organization, and proactive problem-solving in a