Strategic Executive Assistant — Private Wealth Team NYC

UBS; New York (NY); On-site; USD 75,000 - 100,000; Full time

Job summary

UBS in New York is seeking an executive assistant to support a Private Wealth Management team. You’ll manage calendars, arrange travel, handle office logistics and prepare meeting materials.

This role requires proven administrative experience in a fast-paced enterprise, proficiency in Microsoft Office, sharp attention to detail, and excellent written and verbal communication. You’ll interact with colleagues at all levels.

Qualifications

• Successful administrative experience in a fast-paced large enterprise.
• Proficient in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Keen attention to detail, organized and able to seamlessly multitask
• Proven written and verbal communication skills
• Comfortable interacting with colleagues at all levels

Responsibilities

• manage calendars including conference calls, vacations and client meetings
• arrange travel bookings, itineraries and visa coordination
• support office administration, like ordering supplies, handling mail and managing conference logistics
• coordinate the production of [type e.g. presentation books and reports, meeting prep packets etc.]
• assist with finance management, including processing of invoices and expenses

Skills

Administrative experience

Communication skills

Multitasking

Attention to detail

People skills

Tools

Microsoft Office

Job description

UBS in New York is seeking an executive assistant to support a Private Wealth Management team. You’ll manage calendars, arrange travel, handle office logistics and prepare meeting materials.

This role requires proven administrative experience in a fast-paced enterprise, proficiency in Microsoft Office, sharp attention to detail, and excellent written and verbal communication. You’ll interact with colleagues at all levels.