Strategic Executive Assistant, Gas & Water Utilities

City of Florence, Alabama; Florence (AL); On-site; USD 40,000 - 60,000; Full time

Job summary

The City of Florence, Alabama is seeking a detail‑oriented administrative professional to support the Manager of Gas & Water/Wastewater in daily operations, budget work, and reporting. You will handle payroll, leave records, invoicing, and accounts receivable, while coordinating personnel actions and HR processes for the utilities department.

Responsibilities include drug/alcohol testing administration, safety program support, and assisting in the creation of annual reports.

Qualifications

• Experience handling payroll, leave records, and related reporting for a department.
• Ability to assist in budget preparation and accounting processes for utilities.
• Strong records management, documentation, and clerical accuracy.
• Notary Public duties and HR liaison responsibilities within a municipal setting.

Responsibilities

• Process payroll timesheets and sick leave records for department staff.
• Prepare monthly sick leave accruals and related leave reports.
• Serve as DER for drug/alcohol testing and manage testing programs.
• Assist AR functions, issue invoices, receive payments, and post receipts.
• Maintain the department’s organizational chart and related docs.
• Coordinate Workers’ Compensation claims and incident reporting.
• Assist in preparation of required ADEQ/PHMSA and annual reports.
• Support personnel actions, orientation, and file maintenance.

Skills

Payroll management

Budgeting

Records management

Notary Public

HR coordination

Clerical skills

Tools

A/R software

GIS FLO

HR software

Job description

The City of Florence, Alabama is seeking a detail‑oriented administrative professional to support the Manager of Gas & Water/Wastewater in daily operations, budget work, and reporting. You will handle payroll, leave records, invoicing, and accounts receivable, while coordinating personnel actions and HR processes for the utilities department.

Responsibilities include drug/alcohol testing administration, safety program support, and assisting in the creation of annual reports.