Strategic Executive Assistant for AWS Proactive Security

Amazon Web Services (AWS); Seattle (WA); On-site; USD 82,700 - 129,800; Full time

Benefits offered by this job

Health insurance

401(k) matching

Paid time off

Parental leave

Job summary

Amazon Web Services (AWS) Security seeks a dedicated Executive Assistant to support the VP and Proactive Security Team in Seattle. This role requires meticulous time management, discretion, and the ability to handle confidential information while coordinating complex calendars and international travel.

You will drive meeting logistics, prepare briefs, manage space planning, and partner with cross-team assistants to uphold a high-performance security culture.

Qualifications

• Experience supporting senior leadership at pace.
• Proven ability to manage complex calendars and travel.

Responsibilities

• Manage complex, multi-timezone calendars and scheduling with diplomacy, discretion, and precision.
• Coordinate and execute domestic and international travel arrangements, including detailed trip agendas and local logistics.
• Plan and facilitate team activities including leadership meetings, on-site/off-site events, all-staff meetings, and organizational forums.
• Own the team's space planning efforts in partnership with business stakeholders; manage seat assignments and ensure efficient workspace allocation across teams and locations.
• Prepare executive briefing materials, including coordination of reading documents and background information to ensure leadership readiness for all engagements.
• Track key deliverables, drive completion, and ensure timely follow-up on action items.
• Process expense reports, purchase orders, and corporate card reconciliations; contribute to budget planning and financial tracking as required.
• Serve as a liaison between leadership and team members across multiple geographic regions, ensuring clear and consistent communication.
• Organize, prioritize, and appropriately handle time-sensitive and confidential information, ensuring all required actions are addressed promptly.
• Respond to and escalate security events in a timely and appropriate manner.
• Manage core administrative functions including new-hire onboarding, organizational charts, supply procurement, and operational logistics.
• Partner with fellow Executive Assistants across AWS Security and the broader Amazon organization to share best practices and provide mutual support.
• Foster a positive team culture and contribute to an engaging work environment.

Skills

Executive support

Microsoft Office

Travel coordination

Calendar management

Job description

Amazon Web Services (AWS) Security seeks a dedicated Executive Assistant to support the VP and Proactive Security Team in Seattle. This role requires meticulous time management, discretion, and the ability to handle confidential information while coordinating complex calendars and international travel.

You will drive meeting logistics, prepare briefs, manage space planning, and partner with cross-team assistants to uphold a high-performance security culture.