Strategic Executive Assistant & Board Liaison

Spring Branch Community Health Center; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability insurance

Long-term disability insurance

Critical Illness

Hospital Indemnity

PTO

Paid holidays

EAP

Job summary

Spring Branch Community Health Center in Houston is seeking an Executive Assistant to the CEO to serve as a strategic administrative partner, managing the CEO’s calendar, internal and external meetings, and sensitive correspondence.

You will coordinate Board activities, oversee confidential information, and lead special projects while maintaining professionalism and strong relationships with stakeholders.

Qualifications

• Bachelor’s degree preferred; equivalent combination of education and relevant experience may be considered.
• Minimum of 5 years of progressively responsible administrative experience, with demonstrated experience supporting senior executives or C‑suite leadership strongly preferred.
• Previous experience supporting a CEO, executive leadership team, and/or Board of Directors preferred.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to prepare professional correspondence, reports, spreadsheets, presentations, and meeting materials.
• Excellent written and verbal communication skills, including strong grammar, proofreading, business writing, and professional correspondence skills.

Responsibilities

• Manage the CEO’s schedule, internal and external meetings, Board-related activities, correspondence, and special projects.
• Coordinate Board materials and governance activities and ensure timely distribution.
• Prepare correspondence, reports, spreadsheets, presentations, and meeting materials.
• Liaise with Board members, executive leadership, employees, community partners, donors, vendors, and other external stakeholders.
• Lead special projects and provide professional discretion and judgment as needed.

Skills

Executive support

Calendar management

Meetings coordination

Communication

Education

Bachelor’s degree in Business Administration, Healthcare Administration, Communications, or related field

Tools

Microsoft Office

Teams

Job description

Summary

The Executive Assistant serves as a strategic administrative partner and resource to the Chief Executive Officer, providing high-level executive, organizational, and operational support while exercising independent judgment and leadership oversight of administrative staff supporting executive operations. This position requires a high degree of professionalism, discretion, confidentiality, sound judgment, and attention to detail. The Executive Assistant managesand coordinates the CEO’s schedule, internal and external meetings, Board-related activities, correspondence, and special projects. The position also facilitates communication and maintains professional relationships with Board members, executive leadership, employees, community partners, and other external stakeholders. By proactively managing and directing administrative responsibilities, executive priorities, and follow-up activities, the Executive Assistant supports the CEO in effectively carrying out the strategic and operational responsibilities of the organization.

Summary

The Executive Assistant serves as a strategic administrative partner and resource to the Chief Executive Officer, providing high-level executive, organizational, and operational support while exercising independent judgment and leadership oversight of administrative staff supporting executive operations. This position requires a high degree of professionalism, discretion, confidentiality, sound judgment, and attention to detail. The Executive Assistant managesand coordinates the CEO’s schedule, internal and external meetings, Board-related activities, correspondence, and special projects. The position also facilitates communication and maintains professional relationships with Board members, executive leadership, employees, community partners, and other external stakeholders. By proactively managing and directing administrative responsibilities, executive priorities, and follow-up activities, the Executive Assistant supports the CEO in effectively carrying out the strategic and operational responsibilities of the organization.

Qualifications

• Bachelor’s degree in Business Administration, Healthcare Administration, Communications, or a related field preferred. Equivalent combination of education and relevant experience may be considered.
• Minimum of 5 years of progressively responsible administrative experience, with demonstrated experience supporting senior executives or C-suite leadership strongly preferred.
• Previous experience supporting a CEO, executive leadership team, and/or Board of Directors preferred.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams, with the ability to prepare professional correspondence, reports, spreadsheets, presentations, and meeting materials.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities, competing deadlines, and changing demands in a fast-paced executive environment.
• Excellent written and verbal communication skills, including strong grammar, proofreading, business writing, and professional correspondence skills.
• Strong interpersonal skills and the ability to communicate professionally and effectively with Board members, senior leadership, employees, community partners, donors, vendors, and other external stakeholders.
• Demonstrated ability to exercise sound judgment, discretion, diplomacy, and professionalism, particularly when handling sensitive or confidential information.
• Ability to anticipate executive needs, identify priorities, independently resolve routine issues, and determine when matters require escalation to the CEO.
• Ability to work independently with minimal supervision while maintaining effective collaboration with executive leadership and other departments.
• Ability to maintain composure, professionalism, and flexibility when priorities change or when responding to time-sensitive matters.
• Dependable and responsive, with the flexibility to occasionally support meetings, Board activities, or organizational events outside of regular business hours as needed.
  
  

Insurance & Protection

• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Short-term disability insurance
• Long-term disability insurance
• Critical Illness
• Hospital Indemnity
  
  

Time Off & Professional Growth

• PTO plus paid holidays
• Additional PTO accrual based on years of service
• Employee Assistance Program (EAP)