Strategic Executive Assistant

Madan+; New York (NY); On-site; USD 65,000 - 95,000; Full time

Job summary

Madan+ seeks an Administrative Assistant to support a Senior Leader in a fast-paced firm specializing in strategic wealth planning. You will proactively manage calendars, travel, and communications, ensuring the leader stays focused on high-value initiatives.

Ideal candidates thrive in discreet environments, anticipate needs, and excel at solving problems while coordinating with internal teams and external partners.

Qualifications

• 3+ years of progressive administrative experience supporting senior leaders.
• Advanced proficiency in MS Outlook, PowerPoint, and Excel.
• Experience with Asana and Salesforce is a plus.

Responsibilities

• Serve as a trusted strategic partner to senior leadership by proactively anticipating needs and preparing for meetings.
• Own and manage complex calendars across multiple time zones and coordinate domestic and international travel.
• Draft, edit, and proofread executive communications including board reports and memos.
• Coordinate cross-functional projects, track action items, and maintain project dashboards for visibility.
• Oversee meeting logistics, event support, expense reporting, and backup coverage for administrative staff.

Skills

MS Outlook

PowerPoint

Excel

Discretion

Calendar management

Tools

Asana

Salesforce

Job description

Madan+ seeks an Administrative Assistant to support a Senior Leader in a fast-paced firm specializing in strategic wealth planning. You will proactively manage calendars, travel, and communications, ensuring the leader stays focused on high-value initiatives.

Ideal candidates thrive in discreet environments, anticipate needs, and excel at solving problems while coordinating with internal teams and external partners.