Strategic Executive Administrator, Cardiovascular Medicine

Stanford Reglab; United States; Hybrid; USD 85,000 - 120,000; Full time

Job summary

Stanford University’s Division of Cardiovascular Medicine seeks an exceptional Executive Administrator to serve as strategic operational partner to the Division Chief and Division Director. Hybrid work arrangement, fast-paced academic medical environment, and emphasis on accuracy, follow-through, and life-saving innovation.

The ideal candidate will bring a Bachelor’s degree and 4+ years of senior-level administrative experience, with strong project ownership and superb communication and

Qualifications

• Bachelor's degree and 4+ years of high-level executive administrative experience
• Proven track record partnering with senior leadership or C-suite executives
• Working knowledge of Stanford’s financial ecosystems and digital tools
• Thrives in a fast-paced academic medical environment supporting life-saving innovation

Responsibilities

• Act on behalf of the supervisor and chair to establish priorities and resolve administrative problems
• Schedule, organize, and operate complex conferences, seminars, and events with vendors and budgets
• Draft documents and correspondence; research, edit, and fact-check content
• Plan and schedule calendars; arrange travel in compliance with policies
• Create complex reports and spreadsheets using specialized software
• Oversee financial transactions; monitor and reconcile budget statements
• Coordinate office moves and remodeling projects
• Analyze material to extract pertinent briefing information

Skills

Executive administrative experience

Advanced computer skills

Organizational skills

Verbal and written communication

Customer service

Multi-tasking

Initiative and ownership

Education

Bachelor's degree

Job description

Stanford University’s Division of Cardiovascular Medicine seeks an exceptional Executive Administrator to serve as strategic operational partner to the Division Chief and Division Director. Hybrid work arrangement, fast-paced academic medical environment, and emphasis on accuracy, follow-through, and life-saving innovation.

The ideal candidate will bring a Bachelor’s degree and 4+ years of senior-level administrative experience, with strong project ownership and superb communication and