Strategic Executive Administrator

California Bank & Trust; San Diego (CA); On-site; USD 79,000 - 96,000; Full time

Benefits offered by this job

Medical, Dental, Vision

Paid Time Off

401(k) with match

Paid Holidays

Job summary

California Bank & Trust is seeking an Executive Administrator in San Diego, CA to work alongside our senior executives. The role supports strategic administrative tasks, manages complex calendars, coordinates travel, and handles special projects to drive business forward.

The ideal candidate has a Bachelor's degree and 8+ years of relevant experience, with strong interpersonal and communication skills and solid knowledge of banking procedures.

Qualifications

• Requires a Bachelor's degree in Business, Administration, Finance or a related field.
• A minimum of 3+ years administrative assistance experience for a large or complex department or senior executive, preferably in the financial industry.
• Broad application of general business practices as they relate to the executive officers' role.
• Expert knowledge of banking procedures and departmental processes.
• Ability to analyze, resolve and handle policy and procedure issues for management.
• Ability to supervise non-exempt personnel.

Responsibilities

• Provides administrative support to the COO and departments under the COO.
• Includes booking travel, managing the executive’s calendar, coordinating calendars, planning staff meetings.
• Create and submit expense reports.
• Monitor staff vacation schedules.
• Plan and coordinate events and conferences for departments under the COO.
• Maintain electronic files and report distribution.
• Represent the executive to internal staff and external customers.

Skills

Interpersonal skills

Project coordination

Education

Bachelor's degree in Business Administration or related field

Tools

MS Word

MS Excel

Job description

California Bank & Trust is seeking an Executive Administrator in San Diego, CA to work alongside our senior executives. The role supports strategic administrative tasks, manages complex calendars, coordinates travel, and handles special projects to drive business forward.

The ideal candidate has a Bachelor's degree and 8+ years of relevant experience, with strong interpersonal and communication skills and solid knowledge of banking procedures.