Strategic Exec Assistant to Principal Associate Director

SmartRecruiters, Inc.; Livermore (CA); Hybrid; USD 95,000 - 139,000; Full time

Benefits offered by this job

Flexible schedules

Job summary

Lawrence Livermore National Laboratory (LLNL) seeks a Physical and Life Sciences Principal Associate Director's Executive Assistant with an active DOE Q or Top Secret clearance. The role supports the PAD and senior leaders, managing complex calendars, travel, and communications.

A hybrid schedule offers in-person and remote work one day per week, with opportunities to leverage AI tools and modern tech to streamline workflows.

Qualifications

• Active DOE Q clearance or Top Secret clearance is required.
• Experience supporting senior management and coordinating administrative projects.
• Advanced executive assistant skills: fast, accurate keyboarding, grammar, proofreading, and strong PC software proficiency.
• Strong organizational skills, attention to detail, flexibility, and ability to work under tight deadlines.
• Ability to identify, evaluate, and implement technology solutions to improve processes and leverage AI tools.

Responsibilities

• Represent the PAD in daily administrative matters and act as central admin contact for the Directorate.
• Organize and manage the PAD’s complex calendar and coordinate on-site/off-site meetings.
• Research, analyze, and assemble information from multiple sources for senior staff.
• Review PAD signatures and compose management correspondence including sensitive information.
• Arrange/coordinate foreign and domestic travel for the PAD and staff.
• Screen mail and inquiries, back up other PAD staff and assist with issue resolution.
• Support planning and execution of high-level meetings and events.
• Contribute input to administrative practices to increase effectiveness.
• Perform other duties as assigned.

Skills

Executive support

PowerPoint

Excel

AI tools

Tools

TIME

LEAP

LAPIS

LTRAIN

Cliqbook

ePay

eCaps

FTS

Outlook

SharePoint

MS Teams

Webex

Job description

Lawrence Livermore National Laboratory (LLNL) seeks a Physical and Life Sciences Principal Associate Director's Executive Assistant with an active DOE Q or Top Secret clearance. The role supports the PAD and senior leaders, managing complex calendars, travel, and communications.

A hybrid schedule offers in-person and remote work one day per week, with opportunities to leverage AI tools and modern tech to streamline workflows.