Strategic Exec Assistant & HR Projects Lead

Indianapolis Zoo; Indianapolis (IN); On-site; USD 52,000 - 78,000; Full time

Job summary

The Indianapolis Zoo seeks an Executive Assistant & HR Project Coordinator to assist the Vice President of Human Resources with high-level administrative tasks, project support, and coordinating HR, Safety, compliance, and training initiatives. This full-time role handles calendars, meetings, materials, and documentation while keeping initiatives moving across the Zoo.

The ideal candidate is highly organized, discreet, and proactive, comfortable handling confidential information, and able to

Qualifications

• 3+ years in executive support or HR project coordination.
• Strong organization, multitasking, confidentiality.
• Experience with project trackers and training records is desirable.

Responsibilities

• Provide executive administrative support to the VP of HR, including calendar and travel.
• Coordinate HR projects with timelines and deliverables.
• Maintain confidential meetings involving employee relations and sensitive HR matters.
• Support HR training programs and track completion records.
• Assist with compliance documentation and audits.

Skills

Executive support

Project coordination

HR administration

Document control

Discretion

Microsoft Office

Education

High School Diploma

Associate or Bachelor's preferred

Tools

ADP Workforce Now

Project management tools

Job description

The Indianapolis Zoo seeks an Executive Assistant & HR Project Coordinator to assist the Vice President of Human Resources with high-level administrative tasks, project support, and coordinating HR, Safety, compliance, and training initiatives. This full-time role handles calendars, meetings, materials, and documentation while keeping initiatives moving across the Zoo.

The ideal candidate is highly organized, discreet, and proactive, comfortable handling confidential information, and able to