Strategic EA for Development, Events & Donor Relations

Catholic Charities of the Archdiocese of New York; New York (NY); On-site; USD 62,000 - 68,000; Full time

Job summary

Catholic Charities of the Archdiocese of New York seeks an Executive Assistant, Development and Events in New York, NY to provide high-level administrative and strategic support to the head of Development, enabling a focus on fundraising, stakeholder engagement, and donor relations.

The EA will manage communications, scheduling, travel, and documents, coordinating with internal teams and external partners, including the Senior Director's calendar and event calendar.

Qualifications

• Bachelor's degree preferred; equivalent professional experience considered.
• 5-7 years of experience supporting C-suite or senior executives is required for this role.
• Experience interacting with donors, Board members, and other senior external and corporate contacts.
• Proficiency in Microsoft Office (Outlook, PowerPoint, Excel); Raiser's Edge or a comparable CRM/database a plus.
• Exceptional organizational skills, with meticulous attention to detail and the ability to manage competing deadlines across a fast-paced, high-volume calendar.
• Absolute discretion with confidential, sensitive, and proprietary information.
• Strong executive communication skills: writing, proofreading, and representing the executive's voice in correspondence.

Responsibilities

• Act as primary point of contact for the Senior Director, managing internal and external communications, including email correspondence, development and events team, and stakeholder updates.
• Management of Senior Director's calendar, resolving competing demands and protecting time for internal and external meetings.
• Prepare briefing materials for donor and Board meetings.
• Draft and edit correspondence, agendas, and presentations for the Senior Director's review.
• Arrange travel and prepare itineraries for meetings and events across the New York region.
• Process expense reports, invoices, and contracts, and resolve questions with Finance.
• Screen incoming requests, prioritizing and redirecting them as appropriate.
• Maintain organized files, including confidential donor records.

Skills

Calendar management

Executive support

Donor relations

Event coordination

CRM experience

Confidentiality

Communication skills

Travel coordination

Education

Bachelor's degree preferred

Tools

Microsoft Office

Raiser's Edge

Job description

Catholic Charities of the Archdiocese of New York seeks an Executive Assistant, Development and Events in New York, NY to provide high-level administrative and strategic support to the head of Development, enabling a focus on fundraising, stakeholder engagement, and donor relations.

The EA will manage communications, scheduling, travel, and documents, coordinating with internal teams and external partners, including the Senior Director's calendar and event calendar.