Strategic Communications Specialist

Sigmatech Inc; Arlington (VA); On-site; USD 120,000 - 150,000; Full time

Job summary

Sigmatech Inc. seeks a Strategic Communications Specialist to support the Space Operations personnel framework.

The role involves developing strategic narratives, interfacing with stakeholders, and coordinating staffing materials across organizational levels. Qualified candidates will hold a Top Secret clearance, a Bachelor’s degree, and 10+ years of relevant experience in policy, analysis, or personnel administration.

Qualifications

• Active Top Secret security clearance required.
• Bachelor’s Degree mandatory with 10+ years in office administration, personnel, policy, or analysis.
• Experience interfacing with senior executives and multiple organizational levels.
• Strong written and oral communication, and ability to collaborate across teams.
• Proven ability to manage workload, track due dates, and support personnel processes.
• Experience with Enterprise Task Management Software like ETMS2 is a plus.

Responsibilities

• Perform administrative tasks, maintain records, schedules, and personnel files.
• Manage staff actions for the supported office using ETMS2.
• Generate metrics and reports on action status and deadlines for leadership.
• Draft staffing materials for senior management review and coordination.
• Develop standard operating procedures and facilitate user requirements.
• Draft internal and external correspondence and manage records and staffing materials.
• Make recommendations and brief senior leaders on analysis of complex issues.
• Collaborate with cross-functional teams to fulfill mission requirements.

Skills

Top Secret clearance

Effective communication

Relationship building

Project coordination

Cross-functional collaboration

Education

Bachelor’s Degree

Tools

MS Office Suite

ETMS2

Job description

Sigmatech is seeking a highly motivated Strategic Communications Specialist to support the Office of the Deputy Chief of Space Operations for Personnel (SF/S1). S1 has overall responsibility for Headquarter Space Force (HQSF) is responsible for executive leadership and managerial direction for the Space Force in all functional areas of personnel management to include force structure analysis; personnel programs; civilian personnel; readiness; senior officer matters; quality force issues; equal opportunity; and family support for military and civilian personnel located at 175 locations worldwide in support of the service’s space launch, space surveillance, missile warning, and satellite command and control operations.

The S1 is the requisite authority to reach across space professional career fields, coordinate leader development requirements and prioritize warfighting depth and expertise. The S1, in response to the congressionally mandated Space Force Personnel Management Act (SFPMA). S1 is specifically responsible for the planning, implementation, and execution of SFPMA. The S1 is charged with identifying and executing all SFPMA requirements and tracking information; developing and executing the SFPMA process of all Guardians; implementing and managing military and civilian career requirements; and defining career force management guidance, plans and programs. The S1 will track and provide recommendations to the Space Professional Cross Functional Managers on Key Developmental Positions (KDPs) and Key Leadership Development Positions (KLDPs) effected by SFPMA for all USSF professionals. The S1 tracks metrics on key force management indicators (e.g. promotions, developmental education selection, retention, etc.) and consolidates senior leader recommendations focused on Guardian career fields’ health and sustainment. The S1 partners with the Air Force Personnel Center (AFPC) and works to increase human resource overall value of the Guardian experience. S1 also works with Higher Headquarters organizations to continuously monitor and deliver human resource outcomes across the USSF. The S1 will provide a critical integrating function through the SFPMA and be responsive, ensuring the current state of professional developmental for all USSF Guardians. The contractor shall provide professional and technical support for the S1 in the areas of planning, policy, strategy, research, analysis, database management and office administration.

The contractor will assist the government in the development and integration of strategic narratives necessary to communicate and advocate the USSF resource allocation plan, program objective memorandum, strategies, concepts, requirements, and partnering to internal and external stakeholders. They will; communicate effectively and interface with stakeholders to influence their plans and approaches and synchronize efforts to achieve unity of effort and alignment; develops strategic resourcing narratives; generate an outreach strategy for stakeholder engagements; assist in advising the Chief of Personnel on congressional liaison and engagement.

Responsibilities

• Perform administrative tasks including maintaining records, schedules, sensitive personnel files, and correspondence.
• Manage staff actions for the supported office using the Enterprise Task Management Software Solution (ETMS2).
• Monitor progress on personnel actions and due-outs, generate metrics to demonstrate accountability for key milestones and deadlines, prepare weekly and monthly reports on action status and keep leadership aware of new, ongoing, and late actions requiring immediate attention.
• Coordinate organizational responses and draft staffing materials for maximum accuracy prior to senior management review.
• Manage and execute action tracking, develop standard operations procedures and serve as facilitator for users’ requirements.
• Draft and provide correspondence of internal and external coordination.
• Manage records, personnel, and staffing materials generated and supported during the execution of the organization’s projects and programs in accordance with federal laws and regulations, military directives, and service instructions.
• Make recommendations, prepare senior leader briefings, point papers, and other materials based on analysis of complex issues and documents.
• Work cross functionally and services with other task areas as the mission requires.

Experience and Skills

Required Qualifications

• Must have an active Top Secret security clearance to be considered for the position.
• Bachelor’s Degree mandatory, plus 10 years (15 preferred) of experience in office administration, personnel, policy, analysis, MS Office Suite, or equivalent.
• Experience establishing and maintaining effective working relationships with senior executives and stakeholders at multiple organizational levels.
• Ability to foster cooperative and productive working relationships by clearly communicating expectations, encouraging collaboration, and promoting shared understanding.
• Ability to communicate effectively, both orally and in writing, using clear, concise, and audience‑appropriate styles and techniques.
• Ability to work collaboratively with personnel at all levels of the customer organization to achieve mission objectives; strong networking, interpersonal, and customer service skills are essential.
• Skill in planning, organizing, and managing workload requirements, including tracking and maintaining due dates for multiple taskers, deliverables, and products central to the organization’s personnel processes.
• Knowledge of task management systems such as the Enterprise Task Management Software Solution (ETMS2).
• Skill in writing and editing to prepare clear, accurate, and high‑quality correspondence, reports, and other documentation.
• Ability to perform work with a high degree of attention to detail, ensuring accuracy, and completeness.