Executive Support Action Officer

Sigmatech Inc; Arlington (VA); On-site; USD 90,000 - 120,000; Full time

Job summary

Sigmatech Inc. seeks a highly motivated Executive Support Action Officer (ESAO) to support the Office of the Assistant Secretary of the Air Force for Space Acquisition and Integration (SAF/SQ).

The ESAO will oversee and direct receipt, assignment, tracking, and closure of internal and external tasks, coordinating with senior leaders and stakeholders. Successful candidates will have a TS/SCI clearance, a bachelor's degree, and 7–15 years of relevant experience, plus proven skills in Microsoft

Qualifications

• Active TS/SCI clearance required.
• Bachelor’s Degree and 7–15 years of relevant work experience.
• Experience interacting with senior executives and stakeholders at multiple levels.
• Proficient in Microsoft Office applications to produce documents, presentations, etc.
• Strong written and oral communication skills; ability to tailor style to audience.
• Ability to manage multiple tasks with attention to deadlines and quality.

Responsibilities

• Maintain records, schedules, and correspondence.
• Manage staff actions using ETMS2.
• Analyze tasks and assign to appropriate staff sections.
• Monitor progress and generate action status metrics.
• Coordinate responses and ensure accuracy before review by senior management.
• Develop SOPs and facilitate the action-tracking process.
• Draft and edit internal and external correspondence.
• Manage project records per laws, directives, and regulations.
• Prepare briefings, point papers, and analytical materials.
• Participate in IPTs, working groups, and task forces as required.

Skills

TS/SCI clearance

Stakeholder management

Effective communication

Microsoft Office proficiency

Project management

Attention to detail

Networking & customer service

ETMS2/CATMS familiarity

Education

Bachelor’s Degree

Tools

ETMS2

CATMS

Job description

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Sigmatech is seeking a highly motivated Executive Support Action Officer (AO) to support the Office of the Assistant Secretary of the Air Force for Space Acquisition and Integration (SAF/SQ). SAF/SQ has overall responsibility for Department of the Air Force (DAF) space systems acquisition and architectures oversight as well as integration of allied, civil, and commercial space capabilities into United States Space Force (USSF) architectures. These responsibilities are carried out in close collaboration with the Chief of Space Operations (CSO) and the USSF staff. SAF/SQ also serves as the Space Service Acquisition Executive (SAE) and oversees and directs the activities of the Space Rapid Capabilities Office (SpRCO), Space Systems Command (SSC), and the Space Development Agency (SDA). SAF/SQ’s guiding objectives are to (1) drive speed into space acquisitions, (2) make our space architecture more resilient, (3) integrate our space architecture with other war fighting domains, (4) drive program management discipline across our acquisitions, and (5) ensure that space and ground acquisitions are time phased to optimize operational availability. Achieving these objectives requires a workforce with broadly diverse and deep skills in system engineering, program management, architecture analysis, program planning and budgeting, and executive level communications and support.

The Executive Support Action Officer (ESAO) supports the Office of the Assistant Secretary by overseeing and directing the receipt, assignment, tracking and closure of all internal and external tasks. The ESAO manages the staff action tracking system, coordinates special programs actions, and facilitates and guides congressional actions. The ESAO establishes and maintains effective working relationships with customers and other stakeholders of the Directorate/Office both internally and externally. The selected candidate should thrive in a work environment with high expectations and be able to manage significantly diverse assignments with strict attention to detail.

Responsibilities

• Perform administrative tasks including maintaining records, schedules, and correspondence.
• Manage staff actions for the supported office using the Enterprise Task Management Software Solution (ETMS2).
• Analyze incoming tasks and assign responsibility for their completion to the appropriate staff section
• Monitor progress on actions; generate metrics to demonstrate accountability for meeting deadlines and quality expectations; prepare periodic reports on action status and keep leadership aware of late, pending, new actions.
• Coordinate responses and assess for accuracy prior to senior management review.
• Manage and execute the action tracking process: develop standard operations procedures and serve as facilitator for users’ requirements.
• Draft, proofread, edit and provide final review of internal and external correspondence.
• Manage records generated during the execution of the organization’s projects and programs in accordance with Federal laws and regulations, as well as military Directives and Instruction.
• Make recommendations and prepare briefings, point papers and other materials based on analysis of complex issues and documents.
• Participate in Integrated Process Team (IPT), working groups and task forces as required.

Experience and Skills

Required Qualifications

• Must have an active TS/SCI security clearance to be considered for the position.
• Bachelor’s Degree and 7-15 years of relevant work experience (Experience in lieu of a degree or a degree in lieu of experience may be permitted).
• Experience establishing and maintaining effective working relationships with senior executives and stakeholders at multiple organizational levels.
• Skill in using Microsoft Office applications and other standard business software to produce documents, presentations, spreadsheets, and reports.
• Ability to foster cooperative and productive working relationships by clearly communicating expectations, encouraging collaboration, and promoting shared understanding.
• Ability to communicate effectively, both orally and in writing, using clear, concise, and audience?appropriate styles and techniques.
• Ability to work collaboratively with personnel at all levels of the customer organization to achieve mission objectives; strong networking, interpersonal, and customer service skills are essential.
• Skill in planning, organizing, and managing workload requirements, including tracking and maintaining due dates for multiple taskers, deliverables, and products central to the organization’s business processes.
• Knowledge of task management systems such as the Enterprise Task Management Software Solution (ETMS2) and Correspondence and Task Management System (CATMS).
• Skill in writing and editing to prepare clear, accurate, and high?quality correspondence, reports, and other documentation.
• Ability to perform work with a high degree of attention to detail, ensuring accuracy and completeness.