Strategic Clinical Division Administrator

Duke University; Durham (NC); Hybrid; USD 110,000 - 170,000; Full time

Job summary

Duke Health is seeking a Clinical Division Administrator (Administrative Director) to ensure financial stability and operational success for the Division of Psychiatry. You will partner with division leadership and finance to optimize resources and drive strategy across multiple sites.

Responsibilities include managing budgets, contracts, faculty productivity, recruitment tasks, and administrative services, while ensuring policy compliance and effective communications with Duke entities.

Qualifications

• Master's degree in business, finance or related field.
• 5–7 years of progressive business/management experience in a clinical setting.
• Experience budgeting, grants & contracts, personnel supervision, and space/facilities management.

Responsibilities

• Oversee operational activities for the Division in collaboration with Division Directors and leadership.
• Provide financial and programmatic oversight for clinical faculty and division operations.
• Serve as administrative liaison with Duke and affiliate sites; ensure policy compliance.
• Direct day-to-day administrative functions and maintain clinical webpages with Communications.
• Coordinate recruitment, term sheets, and offer letters; support strategic planning and modeling.
• Manage annual budget processes, financial reporting, and resource stewardship.
• Supervise 4–5 administrative staff; optimize processes for growth and efficiency.
• Support research administration activities and space planning across sites.

Skills

Budgeting

Grants & contracts

Personnel supervision

Space & facilities management

Excel advanced functions

Education

Master's degree in business, finance or related field

Tools

Excel

Job description

Duke Health is seeking a Clinical Division Administrator (Administrative Director) to ensure financial stability and operational success for the Division of Psychiatry. You will partner with division leadership and finance to optimize resources and drive strategy across multiple sites.

Responsibilities include managing budgets, contracts, faculty productivity, recruitment tasks, and administrative services, while ensuring policy compliance and effective communications with Duke entities.