Strategic Campus Facilities Director

APPA; Boston (MA); On-site; USD 125,000 - 135,000; Full time

Job summary

APPA in Massachusetts is seeking a Director of Facilities Management to lead operations across campuses totaling 450,000 sq ft, overseeing custodial, grounds, mail, fleet, and maintenance.

This role partners with executive leadership to develop long-range plans, ensure safety and regulatory compliance, manage budgets, and drive continuous improvement and customer service excellence. The position is in-person at the Charlestown Campus with responsibilities across multiple locations.

Qualifications

• Bachelor’s degree in Facilities Management, Engineering, Construction Management, Business Administration, or related field.
• Minimum of 5–7 years of progressively responsible facilities management experience, including supervisory and budget oversight.
• Demonstrated ability to communicate effectively both orally and in writing.
• Strong organizational, communication, and interpersonal skills.
• Working knowledge of building, electrical, plumbing, and HVAC systems.

Responsibilities

• Provide overall leadership and direction for Facilities Management operations across all campus locations.
• Develop and implement short- and long-range facilities plans aligned with the College’s strategic goals.
• Develop a Five-Year Deferred Maintenance Plan and annually evaluate a maintenance plan for equipment and buildings.
• Advise senior leadership on facilities planning, infrastructure needs, risk management, and capital priorities.
• Prepare and present reports, recommendations, and updates to executive leadership.
• Direct all facilities functions including maintenance, custodial services, grounds, snow/ice removal, mail services, fleet management, and event support.
• Ensure effective administration of the Asset Essentials work order and asset management system, including reporting, analytics, preventive maintenance scheduling, and performance monitoring.
• Manage transportation shuttle ensuring students, faculty and staff are provided safe, efficient transport to and from the Charlestown and Chelsea campuses.
• Oversee campus fleet programs to ensure safety compliance and operational efficiency.
• Ensure timely and effective facility set-ups for academic programs, community events, and special initiatives.
• Monitor service delivery standards and implement operational improvements.
• Develop and manage the departmental operating budget.
• Monitor expenditures, ensure fiscal responsibility, and implement cost-control strategies.
• Oversee procurement processes, bid documents, vendor selection, and contract management in accordance with public procurement laws.
• Identify and pursue cost savings, energy efficiency initiatives, and sustainability opportunities.
• Directly supervise all facilities maintenance personnel, contract maintenance employees, sub-contractors working on equipment and systems.
• Provide leadership in recruitment, performance evaluation, discipline, and professional development.
• Promote a culture of accountability, safety, collaboration, and customer service excellence.
• Ensure staff training in regulatory compliance, safety standards, and best practices.
• Ensure compliance with all applicable local, state, and federal regulations (including OSHA, ADA, environmental regulations, and EEO requirements).
• Oversee safety protocols and risk mitigation efforts across facilities operations.
• Maintain appropriate documentation, inspections, certifications, and reporting requirements.
• Serve as a key member of the College’s emergency response team.
• Provide leadership during campus emergencies, severe weather events, and after-hours incidents.
• Ensure continuity of operations planning for facilities-related functions.

Job description

APPA in Massachusetts is seeking a Director of Facilities Management to lead operations across campuses totaling 450,000 sq ft, overseeing custodial, grounds, mail, fleet, and maintenance.

This role partners with executive leadership to develop long-range plans, ensure safety and regulatory compliance, manage budgets, and drive continuous improvement and customer service excellence. The position is in-person at the Charlestown Campus with responsibilities across multiple locations.