Strategic Campus Events & Conferences Manager

Assumption University; Worcester (MA); On-site; USD 65,000 - 90,000; Full time

Job summary

Assumption University in Worcester, MA is seeking a Manager of Campus Events and Conferences to plan, coordinate, and execute university events, conferences, meetings, ceremonies, and special programs for internal and external clients.

The role leads event teams, manages budgets and timelines, coordinates facilities, catering, technology, public safety, and vendors, and develops external revenue opportunities while ensuring exceptional client service and adherence to university policies.

Qualifications

• Bachelor's degree in event management, hospitality, business administration or related field is required.
• 3–5 years of progressively responsible experience in event planning, conference services, or related field preferred.
• Experience developing external client relationships and generating conference, facility rental or related revenue preferred.
• Experience coordinating complex events with multiple departments, vendors, and stakeholders.
• Experience supervising student employees, temporary staff, or vendors preferred.
• Proficiency with Microsoft Office; Ad Astra or comparable scheduling systems preferred.

Responsibilities

• Plan, coordinate, and execute meetings, conferences, academic programs, ceremonies, and large-scale events from start to finish.
• Serve as project manager, developing event plans, timelines, budgets, and staffing needs.
• Consult with clients to determine objectives, attendance, space, tech, catering, accessibility, and security requirements.
• Coordinate scheduling and use of university facilities to maximize space utilization.
• Guide internal clients through event planning and approval processes including reservations and services.
• Develop event proposals, cost estimates, and external client documentation.
• Coordinate contracts, insurance, deposits, invoices, and other documentation with university offices.
• Manage external conferences, facility rentals, meetings and special programs to increase revenue.
• Provide leadership to staff and student employees; train on event procedures and policies.

Skills

Organizational skills

Project management

Attention to detail

Communication skills

Independent work

Business development

Education

Bachelor's degree

Tools

Microsoft Office

Ad Astra

Job description

Assumption University in Worcester, MA is seeking a Manager of Campus Events and Conferences to plan, coordinate, and execute university events, conferences, meetings, ceremonies, and special programs for internal and external clients.

The role leads event teams, manages budgets and timelines, coordinates facilities, catering, technology, public safety, and vendors, and develops external revenue opportunities while ensuring exceptional client service and adherence to university policies.