Strategic Budget & Operations Administrator

NASA Jet Propulsion Laboratory; United States; On-site; USD 97,000 - 151,000; Full time

Job summary

NASA Jet Propulsion Laboratory in Pasadena, CA, seeks a seasoned Business Administrator III to manage budgeting, financial analysis, and reporting for the Component Engineering, Technology & Assurance Office. The role collaborates across MAMs, CAMs, and project leads to optimize the Service Department’s lifecycle costs and rates.

You will lead awards administration, Workday processes, and monthly/quarterly reporting, while coordinating HR activities and workforce planning to support business

Qualifications

• Typically requires a bachelor’s degree in business administration, Finance, Accounting or related discipline with a minimum of 6 years of related experience; master’s degree in similar disciplines with a minimum of 4 years of related experience; or PhD in similar disciplines with a minimum of 2 years related experience
• Board understanding and experience of budgeting and reporting tools including the JPL Institutional Budgeting Tool (IBT), Work Force Tool/Anaplan (WFT), Standard Financial Reporting (SFR) and Oracle Business Intelligence Enterprise Edition (OBIEE)
• Understanding and experience of Workday, budgeting, financial analysis, reporting, workforce planning, safety, property, and facility management
• Ability to present sophisticated findings clearly using graphics, tables and high-level summarization – both verbally and in writing
• Must have advanced skills in MS Office Suite (Word, Excel, PowerPoint, Access, Outlook)
• Broad understanding and wide application of advanced principles in Business Administration, Financial Planning, Workforce Administration, and Safety and Facility Management
• Self-starter with ability to plan, multi-task, and resolve issues independently and in a team
• History of establishing trust with customers and collaborating with all levels of personnel

Responsibilities

• Assist the Section Business Manager with budget planning and financial analysis, reporting, rewards and recognition, WAM creations, HR activities, workforce analysis, facilities, safety, and property management
• Prepare monthly/quarterly financial analyses, reports for strategic planning, performance reporting, and forecasting
• Prepare Service Department Planning Packages and understand factors impacting rates and Project Life Cycle
• Analyze Service Department project base, workforce needs, and maintain WIP orders
• Provide budgeting and financial support to section staff for proposals
• Present Service Department financials and rate details to upper management
• Work with MAMs, CAMs, and Project Leads to identify project needs and impacts on PLC rates
• Lead awards administration for the Section; serve as Workday specialist for on-/off-boarding, facilities, safety
• Coordinate and prepare monthly/quarterly reporting for Section and Division
• Collaborate with customers to achieve business objectives and improve efficiency

Skills

Budgeting

Financial analysis

Reporting

MS Office proficiency

Communication skills

Education

Bachelor’s degree in business administration/Finance/Accounting or related

Master’s degree in similar disciplines

PhD in similar disciplines

Tools

IBT

WFT/Anaplan

SFR

OBIEE

Power BI

Job description

NASA Jet Propulsion Laboratory in Pasadena, CA, seeks a seasoned Business Administrator III to manage budgeting, financial analysis, and reporting for the Component Engineering, Technology & Assurance Office. The role collaborates across MAMs, CAMs, and project leads to optimize the Service Department’s lifecycle costs and rates.

You will lead awards administration, Workday processes, and monthly/quarterly reporting, while coordinating HR activities and workforce planning to support business