Strategic Brand Events Lead - Marquee Conferences

McGuireWoods LLP; Washington (District of Columbia); Vor Ort; USD 85.000 - 120.000; Vollzeit

Zusammenfassung

McGuireWoods LLP is seeking a Strategic & Brand Events Senior Specialist to plan, coordinate, and execute the firm’s marquee conferences, regional events, and brand experiences. The role requires independent project management, close collaboration with attorneys, Business Development, Marketing, and external partners to deliver high-profile programs that reflect the firm’s strategic priorities.

The ideal candidate is highly organized, proactive, and capable of managing multiple priorities,

Qualifikationen

• Bachelor’s degree and a minimum of six (6) years of relevant event experience, preferably in an Am Law 100 law firm or professional services environment.
• Experience planning and executing corporate events, conferences, and client-facing programs.
• Experience with CRM, event registration, or event management platforms preferred.
• Strong organizational, project management, and multitasking skills, with the ability to manage competing priorities.
• Excellent written and verbal communication, problem-solving, and interpersonal skills, with sound judgment and strong attention to detail.
• Ability to work independently, take initiative, collaborate effectively, and maintain confidentiality.
• Interest in using innovative AI technology, including Harvey and Copilot, to support efficient high-impact work.
• Flexibility to travel and work extended hours, including evenings and weekends, as needed.

Aufgaben

• Plan and execute the firm’s marquee conferences, regional client events, and strategic brand experiences.
• Independently manage assigned events from planning through execution, ensuring timelines, budgets, and quality standards are met.
• Partner with attorneys, Business Development, and internal stakeholders to align event programming with business objectives and audience needs.
• Oversee event logistics, including venues, accommodations, catering, audiovisual, registration, signage, and on-site operations.
• Manage multiple projects and competing priorities while proactively resolving challenges.
• Collaborate with Marketing, Communications, and Creative teams on event invitations, promotional materials, signage, and other branded collateral.
• Enhance attendee experiences through thoughtful programming, technology, and hospitality.
• Coordinate sponsorship commitments, deliverables, and activations.
• Build strong relationships with attorneys, internal teams, vendors, sponsors, and external partners.
• Manage event budgets, expense tracking, invoice processing, and financial reporting.
• Source and coordinate vendors, review proposals, monitor deliverables, and identify cost-saving opportunities.
• Ensure vendor commitments and contractual obligations are met.
• Develop and maintain event timelines, project trackers, planning documents, and operational checklists.
• Support on-site event operations and ensure a seamless attendee experience.
• Evaluate event success through attendance, feedback, and budget reporting; recommend improvements to future events.
• Maintain discretion when handling confidential firm, client, and financial information.

Kenntnisse

Project management

Attention to detail

Communication skills

Team collaboration

Ausbildung

Bachelor’s degree

Tools

CRM platforms

Event management software

Jobbeschreibung

McGuireWoods LLP is seeking a Strategic & Brand Events Senior Specialist to plan, coordinate, and execute the firm’s marquee conferences, regional events, and brand experiences. The role requires independent project management, close collaboration with attorneys, Business Development, Marketing, and external partners to deliver high-profile programs that reflect the firm’s strategic priorities.

The ideal candidate is highly organized, proactive, and capable of managing multiple priorities,