Strategic Associate Director, University Events

Rutgers University; Newark (NJ); Hybrid; USD 89,000 - 132,000; Full time

Benefits offered by this job

Medical, dental, and prescription drug

Paid vacation and holidays

Retirement benefits

Educational benefits

Life insurance

Employee discounts

Job summary

Rutgers University-Newark is seeking an Associate Director of University Events to plan and execute high-profile events such as Homecoming, Commencement, and Convocation. The role requires strategic thinking, VIP coordination, and cross‑functional collaboration across campus.

The position emphasizes budget management, stakeholder relations, and timely delivery within university policies. A hybrid work arrangement applies, with evenings and weekends during peak periods.

Qualifications

• Bachelor's degree required in Event Management, Communications, Business Administration, Higher Education Administration, or related field.
• Minimum 5-7 years of progressively responsible experience in event planning and management.
• Experience in higher education, nonprofit, or corporate environments preferred.

Responsibilities

• Plan and execute high-visibility institutional events and ceremonies.
• Manage last-minute VIP requests, donor considerations, and media coordination.
• Coordinate cross-functional planning with schools, facilities, marketing, and external partners.
• Ensure events align with Chancellor's priorities and budget parameters.
• Lead post-event evaluation for continuous improvement.

Skills

Event planning

Strategic thinking

Budget management

Communication skills

Project management

Evening/weekend availability

VIP/donor coordination

Microsoft Office

Education

Bachelor's degree in Event Management, Communications, Business Administration, Higher Education Administration, or related field

Tools

Microsoft Office

ROCS

PeopleSoft

Event management software (Cvent, Eventbrite)

ROCS/PeopleSoft procurement platforms

Job description

Rutgers University-Newark is seeking an Associate Director of University Events to plan and execute high-profile events such as Homecoming, Commencement, and Convocation. The role requires strategic thinking, VIP coordination, and cross‑functional collaboration across campus.

The position emphasizes budget management, stakeholder relations, and timely delivery within university policies. A hybrid work arrangement applies, with evenings and weekends during peak periods.