Strategic AI Programs & Events Lead

uchicago; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

The University of Chicago Booth School of Business seeks an Assistant Director, Programs and Event for the Center for Applied Artificial Intelligence (CAAI). This role coordinates logistics, registration, speaker support, and financial administration for a year-long calendar of events for students, alumni, and faculty.

You will lead the weekly AI Workshop, manage student staff, collaborate with communications, and refine event processes to improve efficiency and impact for Booth's vibrant

Responsibilities

• Develops and implements annual program and event strategies aligned with CAAI's mission and priorities.
• Leads the planning, execution, and evaluation of all CAAI programs and events, providing strategic oversight of budgets, logistics, resource allocation, and operational effectiveness.
• Develops and manages relationships with external vendors, negotiates service agreements and ensuring alignment with program objectives, budget parameters, and institutional standards.
• Oversees event registration and attendee engagement systems, leveraging Eventbrite, Airtable, and related platforms to support data-driven decision-making and program assessment.
• Manages the annual CAAI programming calendar, coordinating with faculty, staff, and institutional partners to ensure effective planning, communication, and execution of initiatives.
• Serves as the operational lead for CAAI events, providing direction to student employees and interns, ensuring successful program delivery, and assessing outcomes through attendance and post-event reporting.
• Directs speaker engagement and logistics for CAAI programming, managing communications, travel arrangements, budget considerations, and overall speaker experience from confirmation through program completion.
• Administers and monitors program budgets, tracks expenditures, forecasts resource needs, and ensures compliance with institutional financial policies while supporting effective stewardship of funds.
• Manages the AI Workshop seminar series, overseeing scheduling, stakeholder communications, speaker coordination, and ongoing operational effectiveness throughout the academic year.
• Partners with communications and marketing stakeholders to develop and execute promotional strategies for CAAI programming, ensuring consistent messaging and alignment with organizational objectives.
• Represents CAAI in cross-functional planning efforts and collaborates with senior leaders, faculty, and external partners.
• Creates and oversees development of event branding, promotional materials, and visual assets that strengthen program visibility and maintain compliance with Booth brand standards.
• Analyzes program metrics and participant feedback to inform continuous improvement and future programming decisions.
• Identifies opportunities t

Job description

The University of Chicago Booth School of Business seeks an Assistant Director, Programs and Event for the Center for Applied Artificial Intelligence (CAAI). This role coordinates logistics, registration, speaker support, and financial administration for a year-long calendar of events for students, alumni, and faculty.

You will lead the weekly AI Workshop, manage student staff, collaborate with communications, and refine event processes to improve efficiency and impact for Booth's vibrant