Assistant Director, Programs and Events

uchicago; Chicago (IL); On-site; USD 70,000 - 90,000; Full time

Job summary

The University of Chicago Booth School of Business seeks an Assistant Director, Programs and Event for the Center for Applied Artificial Intelligence (CAAI). This role coordinates logistics, registration, speaker support, and financial administration for a year-long calendar of events for students, alumni, and faculty.

You will lead the weekly AI Workshop, manage student staff, collaborate with communications, and refine event processes to improve efficiency and impact for Booth's vibrant

Responsibilities

• Develops and implements annual program and event strategies aligned with CAAI's mission and priorities.
• Leads the planning, execution, and evaluation of all CAAI programs and events, providing strategic oversight of budgets, logistics, resource allocation, and operational effectiveness.
• Develops and manages relationships with external vendors, negotiates service agreements and ensuring alignment with program objectives, budget parameters, and institutional standards.
• Oversees event registration and attendee engagement systems, leveraging Eventbrite, Airtable, and related platforms to support data-driven decision-making and program assessment.
• Manages the annual CAAI programming calendar, coordinating with faculty, staff, and institutional partners to ensure effective planning, communication, and execution of initiatives.
• Serves as the operational lead for CAAI events, providing direction to student employees and interns, ensuring successful program delivery, and assessing outcomes through attendance and post-event reporting.
• Directs speaker engagement and logistics for CAAI programming, managing communications, travel arrangements, budget considerations, and overall speaker experience from confirmation through program completion.
• Administers and monitors program budgets, tracks expenditures, forecasts resource needs, and ensures compliance with institutional financial policies while supporting effective stewardship of funds.
• Manages the AI Workshop seminar series, overseeing scheduling, stakeholder communications, speaker coordination, and ongoing operational effectiveness throughout the academic year.
• Partners with communications and marketing stakeholders to develop and execute promotional strategies for CAAI programming, ensuring consistent messaging and alignment with organizational objectives.
• Represents CAAI in cross-functional planning efforts and collaborates with senior leaders, faculty, and external partners.
• Creates and oversees development of event branding, promotional materials, and visual assets that strengthen program visibility and maintain compliance with Booth brand standards.
• Analyzes program metrics and participant feedback to inform continuous improvement and future programming decisions.
• Identifies opportunities t

Job description

Department

Booth Center for Applied Artificial Intelligence 1

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

• a unmatched faculty.
• degree and open enrollment programs offered on three continents.
• a global body of nearly 56,000 accomplished alumni.
• strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment. For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Summary

The Assistant Director, Programs and Event is a core operational member of the events team at the Center for Applied Artificial Intelligence (CAAI). The Assistant Director coordinates the logistics, registration, speaker support, and financial administration that keep CAAI's event calendar running across a full year of programming for students, alumni, faculty, and industry audiences. The Assistant Director serves as the day-to-day administrator for the weekly AI Workshop seminar series and as the operational point person on event day, directing student workers and interns supporting logistics. Working with the CAAI communications team, the Assistant Director keeps event listings current and supplies the details, copy, and visual assets used to promote programming. The Assistant Director also documents and refines the operational processes behind events, registration, and speaker management so the team runs more efficiently over time.

This position is not eligible for employer-sponsored employment authorization.

Responsibilities

• Develops and implements annual program and event strategies aligned with CAAI's mission and priorities.
• Leads the planning, execution, and evaluation of all CAAI programs and events, providing strategic oversight of budgets, logistics, resource allocation, and operational effectiveness.
• Develops and manages relationships with external vendors, negotiates service agreements and ensuring alignment with program objectives, budget parameters, and institutional standards.
• Oversees event registration and attendee engagement systems, leveraging Eventbrite, Airtable, and related platforms to support data-driven decision-making and program assessment.
• Manages the annual CAAI programming calendar, coordinating with faculty, staff, and institutional partners to ensure effective planning, communication, and execution of initiatives.
• Serves as the operational lead for CAAI events, providing direction to student employees and interns, ensuring successful program delivery, and assessing outcomes through attendance and post-event reporting.
• Directs speaker engagement and logistics for CAAI programming, managing communications, travel arrangements, budget considerations, and overall speaker experience from confirmation through program completion.
• Administers and monitors program budgets, tracks expenditures, forecasts resource needs, and ensures compliance with institutional financial policies while supporting effective stewardship of funds.
• Manages the AI Workshop seminar series, overseeing scheduling, stakeholder communications, speaker coordination, and ongoing operational effectiveness throughout the academic year.
• Partners with communications and marketing stakeholders to develop and execute promotional strategies for CAAI programming, ensuring consistent messaging and alignment with organizational objectives.
• Represents CAAI in cross-functional planning efforts and collaborates with senior leaders, faculty, and external partners.
• Creates and oversees development of event branding, promotional materials, and visual assets that strengthen program visibility and maintain compliance with Booth brand standards.
• Analyzes program metrics and participant feedback to inform continuous improvement and future programming decisions.
• Identifies opportunities t