Strategic Administrator

Vote Online; Phoenix (AZ); On-site; USD 40,000 - 50,000; Full time

Job summary

Vote Online is looking for a Strategic Administrator based in Phoenix, Arizona, to aid operational functions at both headquarters and field teams. This entry-level position will involve coordinating logistics, supporting events, and managing documentation essential for our Strategic Specialists.

The ideal candidate will possess strong communication skills and organizational abilities, with experience using Google Workspace. Join us in expanding civic engagement and ensuring resources are available for voter participation.

Qualifications

• Excellent oral and written communication skills.
• Strong organizational skills and ability to manage multiple tasks.
• Familiarity with Google Workspace and data entry required.

Responsibilities

• Coordinate travel arrangements and logistics for staff.
• Order and organize materials for field events.
• Collaborate with departments for event preparations.

Skills

Oral communication

Written communication

Organization

Attention to detail

Data entry

Tools

Google Workspace

Airtable

Project management software

Job description

Job Description

Vote Online is seeking a Strategic Administrator to provide operational and administrative support to our headquarters and field teams. This role is responsible for coordinating logistics, supporting events, managing administrative processes, and ensuring Strategic Specialists have the resources needed to succeed. This is an entry-level position.

Responsibilities

• Coordinate travel arrangements, lodging, and logistics for Strategic Specialists and staff.
• Order, organize, and distribute materials needed for field events and outreach efforts.
• Coordinate logistics for projects, ensuring all moving parts are executed on time.
• Monitor weekly reports from relay key updates to management.
• Collaborate with other departments to assess organizational needs for upcoming events and projects.
• Maintain organized records, materials, and administrative information for quick access and reporting.
• Support overall office organization, operations, and day-to-day administrative functions.

Minimum Qualifications

• Excellent oral, written, and professional communication skills.
• Knowledge of Google Workspace and data entry.
• Passion for civic engagement and expanding voter participation.
• Highly organized and able to work in a fast-paced environment.
• Strong attention to detail and ability to manage multiple priorities.

"WOW" Skills

• Previous administrative experience.
• Experience supporting events, travel logistics, or field teams.
• Familiarity with Airtable, project management software, or similar organizational tools.
• Experience working with nonprofit, civic engagement, or community-focused organizations.

All applicants will be subject to a background check and will be required to sign an NDA as a condition of employment.