Strategic Administrative Partner for Executive Operations

Genentech; South San Francisco (CA); On-site; USD 87,000 - 162,000; Full time

Job summary

Genentech, based in California, seeks a Principal Administrative Business Partner to drive operational excellence for Pharma R&D in Regulatory Affairs and China Clinical Development. The role partners with senior leaders, manages complex calendars, oversees travel/expenses, and coordinates high-impact events across time zones.

You will build efficiencies, implement new administrative policies, and lead cross-functional programs with a strategic, client-focused mindset.

Qualifications

• Bachelor's degree or equivalent experience with 5+ years of executive-level admin support.
• Proven track record managing relationships with senior executives and external partners.
• Experience developing administrative procedures and driving long-term efficiencies.
• Independent self-starter with ability to prioritize and handle shifting priorities.
• Excellent written and verbal communication with senior leadership.
• Master organizer with strong event logistics and vendor relations.

Responsibilities

• Leads administrative efforts across departments and external parties, manages vendors, POs, invoices, and accruals.
• Manages high-level relationships with senior executives and external partners; liaises between departments for cohesive operations.
• Influences organizational strategy through administrative operations and efficiency improvements.
• Applies expertise in business tools and organizational processes to support leadership.
• Oversees complex calendar schedules, resolves conflicts, and coordinates meetings across time zones.
• Executes high-priority administrative tasks and logistics aligned with strategic goals.
• Leads senior leadership event coordination from concept to execution.
• Facilitates cross-functional communication to prepare executives for critical decisions.
• Coordinates onboarding and offboarding for new team members.
• Partners with leadership to drive employee engagement and culture.

Skills

Executive support

Stakeholder management

Calendar management

Event coordination

Vendor relations

Financial processes

Communication

Education

Bachelor's degree

Tools

Google Suite

Zoom

Monday.com

Job description

Genentech, based in California, seeks a Principal Administrative Business Partner to drive operational excellence for Pharma R&D in Regulatory Affairs and China Clinical Development. The role partners with senior leaders, manages complex calendars, oversees travel/expenses, and coordinates high-impact events across time zones.

You will build efficiencies, implement new administrative policies, and lead cross-functional programs with a strategic, client-focused mindset.