Executive Administrative Operations Analyst

University-of-California,-Irvin; Irvine (CA); On-site; USD 45,000 - 49,000; Full time

Job summary

University of California, Irvine is seeking an Administrative Operations Analyst to support the EECS department under the Chair and CAO. The role requires high-level administrative analysis, complex calendaring, budgeting, and cross-functional coordination with students, staff, faculty and external partners.

Responsibilities include coordinating department projects, space/equipment management, procurement, and confidential tasks.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Strong written and verbal communication across diverse groups.
• Experience managing budgets and timelines in a department setting.
• Proficiency with UC and university administrative systems preferred.
• Ability to prioritize tasks and handle confidential information.

Responsibilities

• Independently conducts administrative analysis for the department.
• Coordinate complex calendaring, scheduling and special projects for the Chair.
• Provide high-level administrative support and internal/external communications.
• Support CAO and department operations, including space and procurement.
• Assist with accreditation activities, meetings and reporting.
• Support budgeting, data retrieval from financial systems, and reporting.
• Coordinate events and faculty advising sessions; manage confidential tasks.

Skills

Administrative experience

Budget analysis

Communication skills

Independent work

Team collaboration

Event coordination

Microsoft Office

Google Workspace

Education

Bachelor's degree

Tools

Google Drive

DocuSign

Zoom

SharePoint

Kuali Financial System (KFS)

UCPath

ZotPortal

Excel

PowerPoint

Job description

University of California, Irvine is seeking an Administrative Operations Analyst to support the EECS department under the Chair and CAO. The role requires high-level administrative analysis, complex calendaring, budgeting, and cross-functional coordination with students, staff, faculty and external partners.

Responsibilities include coordinating department projects, space/equipment management, procurement, and confidential tasks.