Strategic Administrative Coordinator, Neuroscience Center

Simons Foundation; New York, Northern (NY, KY); Hybrid; USD 72,000 - 78,000; Full time

Job summary

The Center for Computational Neuroscience (CCN) at the Simons Foundation in New York City is seeking a full-time Administrative Coordinator to support the Center's growing administrative and financial operations in a collaborative environment.

The role requires serving as a primary point of contact, providing high-level calendar management, travel arrangements, expense reporting, and support for seminars, workshops and group meetings.

Qualifications

• Bachelor’s degree required.
• At least two years of high-level administrative support experience.
• Experience managing complex calendars, coordinating travel, and handling confidential information.
• Experience in a scientific research or academic environment preferred.

Responsibilities

• Serve as a primary point of contact for guests and build positive working relationships with internal and external stakeholders.
• Provide administrative support to CCN’s scientific leadership, including managing calendars, scheduling meetings, preparing expense reports and assisting with other tasks as needed.
• Support CCN’s scientific programming, including seminars, workshops and group lab meetings; coordinate with organizers and speakers, arrange travel, process reimbursements, manage calendars, and order catering.
• Update and maintain the center’s website, databases, publications, mailing lists, and event information.
• Proactively coordinate internal and external CCN activities, including scheduling appointments and arranging travel for conference participation, in partnership with the Events team.
• Perform any other duties as assigned.

Skills

Calendar management

Project coordination

Administrative support

Communication

Attention to detail

Confidentiality

Team collaboration

Education

Bachelor's degree

Tools

Google Workspace

Dropbox

Concur

Job description

The Center for Computational Neuroscience (CCN) at the Simons Foundation in New York City is seeking a full-time Administrative Coordinator to support the Center's growing administrative and financial operations in a collaborative environment.

The role requires serving as a primary point of contact, providing high-level calendar management, travel arrangements, expense reporting, and support for seminars, workshops and group meetings.