Strategic Administrative & Budget Support Specialist

One Federal Solution; San Mateo (CA); Hybrid; USD 48,000 - 72,000; Full time

Job summary

One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial administrative and technical support to the Managers, Supervisors, and Leadership.

The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events.

Qualifications

• High school diploma or equivalent.
• Two years of administrative and technical support experience.
• Active Secret Clearance required.
• Strong oral and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills with the ability to prioritize multiple tasks.
• Excellent attention to detail and ability to handle confidential information.

Responsibilities

• Assist HR Manager, Supervisors, and Leadership with civilian employee processing.
• Support the preparation of budget reports.
• Provide note-taking and administrative support for conferences and meetings.
• Coordinate read-ahead materials and logistical needs for meetings and training conferences.
• Issue and manage badges and keys for personnel.
• Track hiring event selections and enter data into agency systems.
• Maintain workload, facility assignments, and related tasks.
• Assist in ordering office supplies and basic materials.
• Manage correspondence for assigned components.

Skills

Oral and written communication

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The Administrative Support Specialist will provide crucial administrative and technical support to the Managers, Supervisors, and Leadership.

The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events.