Executive Administrative Support Specialist

One Federal Solution; Florida; Hybrid; USD 38,000 - 60,000; Full time

Job summary

One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The role provides administrative and technical support to the Managers, Supervisors, and Leadership, including budget preparation, tracking personnel actions, managing correspondence, and supporting meetings and events.

The ideal candidate will have an active Secret clearance, two years of administrative experience, strong English communication, and proficiency in Microsoft Office.

Qualifications

• High school diploma or equivalent.
• Two years of relevant administrative and technical support experience.
• Active Secret Clearance.
• Strong oral and written communication skills, with a good command of English.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent attention to detail and ability to handle confidential information.

Responsibilities

• Assist the HR Manager, Supervisors, and Leadership with in-and-out processing of civilian employees.
• Support the preparation of budget reports.
• Provide note-taking and administrative support for conferences and meetings.
• Prepare read-ahead materials and coordinate for meetings and training conferences.
• Issue and manage badges, keys, and access for assigned personnel.
• Track selections from hiring events and enter information into tracking systems.
• Maintain accurate tracking of workload, facility assignments, and related tasks.
• Assist in researching and ordering office supplies and basic materials.
• Manage correspondence for assigned components.
• Support vehicle officer in maintaining office vehicles and driving government vehicles when required.
• Maintain and update travel and leave schedules for leadership.
• Answer phone messages and forward appropriate messages.
• Update briefing slides for release approval when applicable.
• Organize and schedule regular Teams meetings for leadership and staff.
• Track and manage BI inventory, including equipment and vehicles.
• Update recruitment calendars, including the external website.
• Format and update the Recruitment and Retention Plan as needed.
• Upload resumes from career fairs and emails to the applicant tracking system.
• Draft and send communication to candidates and applicants.
• Coordinate with event planners for the Summer Intern Recognition ceremony.
• Manage updates to the Director Awards webpage and plan the Director Awards Annual Ceremony.
• Schedule and support Executive Review Panels for filling high-level vacancies.
• Review HCMO Policies for grammatical accuracy before signature.

Skills

Oral and written communication

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

One Federal Solution (OFS) is seeking an Administrative Support Specialist to join our team. The role provides administrative and technical support to the Managers, Supervisors, and Leadership, including budget preparation, tracking personnel actions, managing correspondence, and supporting meetings and events.

The ideal candidate will have an active Secret clearance, two years of administrative experience, strong English communication, and proficiency in Microsoft Office.