Strategic Acquisition & Contracts Specialist

Dayton Public Schools; Dayton (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Dayton Public Schools is seeking an Acquisition Specialist to lead sourcing and procurement activities for goods, services, and operating supplies. You will manage contracts, reports, and KPIs while advising internal customers on policy matters to improve efficiency and transparency.

The role requires collaboration with internal stakeholders and vendors, planning pre-bid activities, and maintaining systems such as FMS. Exempt, with a focus on standards, ethics, and timely decision-making.

Qualifications

• Bachelor's degree in business administration or related field.
• Minimum 5 years in governmental procurement and contracting.
• Familiar with procurement software and online systems.
• Strong written and oral communication.
• Ability to manage multiple projects and meet deadlines.

Responsibilities

• Assist with preparing specifications, agenda packages, and other exhibits.
• Reviews bids for conformity to bid requirements and to assist in determination of acceptable bids.
• Manages contracts, procurement documents, reports, KPIs, and other purchasing initiatives as required.
• Advises internal customers on procurement policies and procedures.
• Assists in formulating and implementation of purchasing policies, programs, and procedures.
• Maintains contract and contractor status and information databases. Communicates with internal customers, vendors and contractors as directed.
• Prepares and manages Purchasing correspondence concerning bids, contracts, diversity inclusion and Public Information requests as necessary.
• Plans and attends pre-bid meetings, bid openings and Community outreach events.
• Serves as primary liaison to internal and external users in purchasing policy, procedures, and processes, including software systems i.e. FMS, bid and other online purchasing systems.
• Interviews vendors to obtain information on new products, present and future availability of materials, supplies and cost factors.
• Responsible for managing and resolving po changes, receiving issues and invoice discrepancies in the electronic system in a timely manner, and resolving other customer service inquiries as required.
• Maintains budget and prepares purchase orders for the Purchasing Department.
• Performs related duties as required.

Skills

Procurement operations

Contract negotiation

Vendor relations

Data reporting

Procurement compliance

Education

Bachelor's degree in business administration

Tools

FMS software

Bid systems

Job description

Dayton Public Schools is seeking an Acquisition Specialist to lead sourcing and procurement activities for goods, services, and operating supplies. You will manage contracts, reports, and KPIs while advising internal customers on policy matters to improve efficiency and transparency.

The role requires collaboration with internal stakeholders and vendors, planning pre-bid activities, and maintaining systems such as FMS. Exempt, with a focus on standards, ethics, and timely decision-making.