Storeroom/Mailroom Supervisor

Ramapo-College-of-New-Jerse; Mahwah (NJ); On-site; USD 67,000 - 73,000; Full time

Job summary

Ramapo College of New Jersey is seeking a Professional Services Specialist 3 to supervise Central Receiving and Mail Services, ensuring timely delivery and accurate asset tracking. The role supports merchandise receipt, campus mail, and the copier program under the Director of Facilities.

The position requires three years of stockroom experience, a NJ driver’s license, and the ability to supervise staff and inventories. Work hours are Monday–Friday, 8:30 a.m.

Qualifications

• Three years of stockroom experience, including obtaining, recording, maintaining records, safeguarding and delivering equipment, materials and supplies.
• Must possess a valid driver’s license in the State of New Jersey.
• Knowledge of stockroom methods, transportation, shipping and packing.

Responsibilities

• Supervises receipt and delivery to units of all merchandise delivered to Central Receiving including student packages.
• Oversees inspection of shipments for damages and notifies carriers.
• Delivers daily all UPS, DHL and FedEx packages to appropriate units.
• Maintains documentation of receipt of goods by units.
• Oversees coordination and delivery of furniture and computer equipment with ITS.
• Trains and supervises student assistants in processing and handling of merchandise.

Skills

Stockroom management

Shipping & receiving

Inventory control

Supervising staff

Job description

About Ramapo College of New Jersey

Ramapo College of New Jersey is the state's premier public liberal arts college, where students build the confidence, skills, and perspective to thrive in a changing world. Located on a breathtaking 300-acre campus in the foothills of the Ramapo Mountains and just a short trip from New York City, Ramapo blends the best of both worlds: natural beauty, state-of-the-art facilities, and access to one of the world's most dynamic job markets.

With approximately 6,000 students, Ramapo offers a personalized, student-centered experience defined by a 16:1 student-faculty ratio, small classes, and faculty who mentor, challenge, and inspire. Students can explore over 40 undergraduate majors and a growing portfolio of graduate programs in fields such as Business Administration, Data Science, Nursing, Educational Leadership, Social Work, Special Education, and the Doctor of Nursing Practice. Across every discipline, Ramapo emphasizes hands-on learning through internships, co-ops, study abroad, faculty research, service projects, and real-world experiences that prepare students for meaningful careers.

Our campus is home to cutting-edge academic spaces, including the Anisfield School of Business, the Adler Center for Nursing Excellence, the Sharp Sustainability Education Center, the Berrie Center for Performing and Visual Arts, the Les Paul Music Studio, and the Peter P. Mercer Learning Commons. Ramapo's award-winning residence halls are consistently ranked among the best in New Jersey.

Nationally recognized for excellence and value, Ramapo is ranked #1 among New Jersey public colleges by College Choice, named a Best Regional University North by U.S. News & World Report, and celebrated by Kiplinger's, Money Magazine, Colleges of Distinction, and Victory Media's Military Friendly rankings.

At Ramapo, students don't just earn degrees; they discover their strengths, explore new possibilities, and build the foundation for bold futures.

Working at Ramapo

Ramapo College of New Jersey has been recognized as a "Great College to Work For", where our employees are at the heart of everything we do. We foster an equitable and fair workplace where ideas are welcomed, contributions are valued, and individuals are encouraged to grow both professionally and personally. Employees benefit from meaningful work, opportunities for development, and the chance to make a lasting impact on students' lives every day.

At Ramapo College, we believe excellence is achieved through teamwork, respect, accountability, innovation, and a shared commitment to learning. Our all-hands-on-deck culture requires leadership at all levels to ensure we achieve our mission, implement our goals, and invest in our future one student at a time. We are proud to offer a supportive environment that values well-being and continuous improvement. We believe in being bold, being kind, and being good teammates, making Ramapo not just a place to work, but a great place to belong.

Ramapo College offers outstanding benefits through the New Jersey State Benefits system, generous PTO, professional development opportunities, wellness programs, tuition discounts for employees and their dependents, and much more.

POSITION TYPE/EXPECTED HOURS OF WORK

This is a full-time, CWA position, and hours of work and days are Monday through Friday, 8:30 a.m. to 4:30 p.m. Occasional evening and weekend work may be required as job duties demand. Note: Those non-faculty employees in the "NE" category of employment may have irregular or variable work hours. The compensatory time policy for NL employees applies to "NE" employees up to 40 hours per week. Beyond 40 hours, the overtime policy for fixed workweek employees applies (i.e., rate of time and one-half in payment or compensatory time).

Compensation

CWA - P21 - Steps 1 - 3 (Professional Services Specialist 3)

$66,592.01 - $72,744.39

Internal Applicants' salary will be based on union-negotiated calculations.

JOB SUMMARY

Under the direction of the Director of Facilities, supervises receipt and delivery of all merchandise delivered through Central Receiving and all USPS mail processed through Mail Services in accordance with College policy and carrier shipping requirements. This includes packages and mail for students. Oversees the campus-wide convenience copier program. Oversees the fixed asset tracking program. Provides supervisory direction for all Central Receiving and Mail Services staff.

DUTIES

• Supervises receipt and delivery to units of all merchandise delivered to Central Receiving including student packages.
• Oversees the inspection of all shipments for non concealed damages and notifies carriers accordingly.
• Segregates merchandise into normal or overnight delivery categories.
• Delivers daily all UPS, DHL and Fedex packages to appropriate units.
• Maintains documentation of receipt of goods by units.
• Oversees the coordination and delivery of furniture with housekeeping and computer equipment with ITS.
• Maintains computer and publication storage and inventory records, overseeing the delivery as needed.
• Trains and supervises student assistants including Residence Life student aides on the procedures for proper processing and safe handling of all merchandise delivered through Central Receiving.
• Processes unit requests for returning shipments to vendors within 5 working days.
• Ensures compliance with safe handling of hazardous materials as mandated by NJ State and Federal laws.
• Oversees the recording of monthly machine meter readings, processing of unit charge backs, investigating and addressing unit billing discrepancies.
• Supervises receipt and delivery to units of all USPS mail and interoffice mail processed through the College's mail processing operation, including student mail.
• Provides direct supervision for the Central Receiving Storekeeper and the Mail Services Principle Mail Clerk and indirect supervision for one Mail Services Senior Mail Clerk.
• Enters Banner requisitions and authorizes invoices covering payments for shipping expenses and copier rental charges.

REQUIREMENTS

EXPERIENCE

• Three years of experience in stockroom work including obtaining, recording, maintaining records, safeguarding and delivering of various types of equipment, materials and supplies and supervising staff.

LICENSE

• Must possess a valid driver's license in the State of New Jersey and the ability to perform the essential duties of the position.

ADDITIONAL KNOWLEDGE/SKILLS/ABILITIES

• Knowledge of stockroom and stock record keeping methods and procedures.
• Knowledge of transportation, shipping and packing methods.
• Ability to understand and carry out oral and written directions and to learn quickly from oral and written explanations.
• Ability to maintain storeroom areas in a clear, orderly, safe and sanitary condition.
• Ability to supervise the taking of periodic physical inventories.
• Ability to learn and utilize computer based inventory and fixed asset system.

EEO Statement

Ramapo College is an Affiantative Action/Equal Employment Opportunity Employer. Ramapo has a long history of advocating, advising, and supporting diversity, equity, and inclusiveness. Examples can be found in its mission statement, strategic plans, degree and course offerings, community outreach programs, and other diversity programs. Ramapo's commitment to diversity and inclusion is infused across all facets of the College; where the environment is welcoming, dedicated to social justice, respectful of freedom of expression, focused on educating and having an ongoing conversation regarding cultural competence and the benefits and importance of diversity.