Store Development & Administration Coordinator Los Angeles HQ - Retail - Corporate

Skims; Los Angeles (CA); Vor Ort; USD 65.000 - 75.000; Vollzeit

Benefits dieser Stelle

Healthcare (Company Paid)

401(k) match

Unlimited PTO

Employee Discounts

LinkedIn Learning access

Free weekly catered lunches

Zusammenfassung

SKIMS is seeking a Store Development & Administration Coordinator to provide administrative and operational support to the Store Development team.

This role is central to keeping store construction projects organized and moving—maintaining project trackers, tracking budgets and invoices, coordinating with finance, legal, and cross-functional partners, and supporting procurement and permitting workflows across all active store builds.

Qualifikationen

• 1–3 years of administrative or project coordination experience in retail or real estate.
• Proficiency in Microsoft Office and Google Suite; comfortable with project tracking and budgeting tools.
• Excellent written and verbal communication with strong organization.

Aufgaben

• Maintain and update the store development tracker with landlord contact information, square footage, and key project information used by cross-functional partners.
• Coordinate meetings, distribute updates, document action items, and follow up on outstanding tasks.
• Track project progress and communicate potential delays or scheduling conflicts to update the NSO tracker based on information provided by the Director of Construction.
• Coordinate with Finance to track invoice submissions, approvals, and payment status.
• Track special project costs, invoices, and purchase orders through Bill.com.
• Maintain and reconcile budgets across all store development projects outside of construction activities.
• Maintain accurate property address records for all store locations.
• Coordinate tax-related close-out documentation, including as-builts and final pay applications.
• Build and maintain a centralized cross-functional library of resources for reference across teams.
• Schedule property surveys for newly onboarded projects and coordinate inspections for new locations.
• Initiate millwork orders and track deliveries for store fixtures and materials.
• Support RFP distributions to Architects of Record and expeditors; assist with permit status updates.

Kenntnisse

Microsoft Office

Google Suite

Budget tracking

Project coordination

Communication

Tools

Bill.com

Jobbeschreibung

SKIMS is a solutions-oriented brand creating the next generation of underwear, loungewear, shapewear, and essentials. We are setting new standards by delivering technically innovative, comfort-driven products with elevated design for everybody.

At the intersection of culture, innovation, and commerce, SKIMS is a global brand redefining modern apparel. Our teams are built on creativity, collaboration, and operational excellence, and we are committed to fostering an inclusive, high-performance environment where ambitious, curious, and values-driven individuals can do the best work of their careers.

As we continue to scale globally, our HQ teams play a critical role in shaping strategy, building world-class infrastructure, and driving sustainable growth across markets.

SKIMS is looking for a Store Development & Administration Coordinator to provide administrative and operational support to the Store Development team. This role is central to keeping store construction projects organized and moving — maintaining project trackers, tracking budgets and invoices, coordinating with finance, legal, and cross-functional partners, and supporting procurement and permitting workflows across all active store builds. The ideal candidate is highly organized, detail-oriented, and comfortable juggling multiple concurrent projects and deadlines.

Key Responsibilities

Project Tracker & Property Information

• Maintain and update the store development tracker with landlord contact information, square footage, and key project information used by cross-functional partners.
• Assist SVP and Director with coordinating multiple retail construction, renovation, and new store development projects.
• Coordinate meetings, distribute updates, document action items, and follow up on outstanding tasks.
• Track project progress and communicate potential delays or scheduling conflicts to update the NSO tracker based on information provided by the Director of Construction.

Special Project Costs, Invoicing & Budget Tracking

• Coordinate with Finance to track invoice submissions, approvals, and payment status.
• Track special project costs, invoices, and purchase orders through Bill.com.
• Maintain and reconcile budgets across all store development projects outside of construction activities.

Finance & Legal Coordination

• Maintain accurate property address records for all store locations.
• Coordinate with Finance to track invoice submissions, approvals, and payment status.
• Track insurance documentation, including builder’s risk and general liability certificates.
• Coordinate tax-related close-out documentation, including as-builts and final pay applications.

Cross-Functional Resource Library

• Build and maintain a centralized cross-functional (XFN) team library of resources, including architectural plans, project photos, and the millwork guidelines, for reference across construction, design, and store development teams.

Project Onboarding

• Schedule property surveys for newly onboarded projects.
• Schedule and coordinate commercial inspections, including MEP and general building assessments, for new locations.

Design Team Procurement Support

• Initiate millwork order quantities and perform checks and balances against project requirements.
• Initiate order quantities for all owners supplied materials.
• Track orders and deliveries of store fixtures, furniture, equipment, signage, and construction materials.
• Coordinate with vendors and internal teams regarding delivery and installation schedules.

AOR & Expeditor Onboarding

• Support distribution of RFPs to Architects of Record (AORs) and assist with contract review.
• Support distribution of RFPs to expeditors and help coordinate weekly meetings on permit status updates.

General Administrative Support

• Serve as a communication liaison between internal departments (legal, finance, marketing, construction) and external contractors, landlords, and vendors.
• Manage calendars, coordinate travel, prepare meeting agendas, and process expense reports for the Store Development team.
• Update internal databases and files regarding store locations, lease milestones, and asset inventories.

Skills, Knowledge & Expertise

• 1–3 years of administrative or project coordination experience, ideally within retail, real estate, construction, or store development.
• Strong proficiency in Microsoft Office (Excel, Word) and Google Suite; comfort with project tracking and budgeting tools such as Bill.com.
• Exceptional organizational and time-management skills, with the ability to manage multiple concurrent projects and tight deadlines.
• Clear, professional written and verbal communication skills to coordinate across internal teams, landlords, and vendors.
• High attention to detail, particularly when tracking budgets, procurement quantities, and compliance documentation.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong follow-up skills and ability to work collaboratively with internal and external teams.
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with project schedules, budget trackers, and project documentation preferred.
• Willingness to travel to retail locations as needed.
• Familiarity with construction documents, permitting/AOR processes, or retail store buildouts is preferred.
• Prior exposure to lease administration, insurance certificates, or project close-out documentation is preferred.

Job Benefits

Benefits and Culture

• Up to 100% Company Paid Healthcare (medical, dental, vision)
• Kind Body Fertility Benefits
• 401(k) savings plan with up to 4% match
• Unlimited PTO
• Full Access to LinkedIn learning
• Employee Discounts

Perks (HQ Location)

• Free weekly catered lunch at HQ – M/T/W/Th
• Dog-Friendly office on a Thursday and Friday
• Free Swag Giveaways
• Annual Holiday Party
• Annual Summer Party
• Invitations to pop-ups and other company events
• Complimentary daily office snacks and beverages

Compensation: $65,000 - $75,000 / year