SKIMS Store Development & Administration Coordinator

Skims

Los Angeles (CA)

On-site

USD 65,000 - 75,000

Full time

5 days ago

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Benefits offered by this job

Healthcare

Fertility benefits

401(k) matching

Unlimited PTO

LinkedIn Learning

Employee discounts

Job summary

SKIMS is seeking a Store Development & Administration Coordinator to provide administrative and operational support to the Store Development team. You will maintain project trackers, track budgets and invoices, and coordinate with finance, legal, and cross-functional partners to keep store builds moving.

The ideal candidate is highly organized, detail‑oriented, and able to juggle multiple projects and deadlines while communicating clearly with internal teams and vendors.

Qualifications

1–3 years of administrative or project coordination experience.
Strong proficiency in Microsoft Office (Excel, Word) and Google Suite.
Experience with project tracking and budgeting tools such as Bill.com.

Responsibilities

Maintain and update store development trackers and project information.
Coordinate with SVP/Director on multiple retail projects (construction, renovation, new locations).
Schedule meetings, distribute updates, and track action items and delays.

Skills

Administrative experience

Project coordination

Budget tracking

Tools

Bill.com

Microsoft Excel

Google Suite

Job description

SKIMS is a solutions-oriented brand creating the next generation of underwear, loungewear, shapewear, and essentials. We are setting new standards by delivering technically innovative, comfort-driven products with elevated design for everybody.

At the intersection of culture, innovation, and commerce, SKIMS is a global brand redefining modern apparel. Our teams are built on creativity, collaboration, and operational excellence, and we are committed to fostering an inclusive, high-performance environment where ambitious, curious, and values-driven individuals can do the best work of their careers.

As we continue to scale globally, our HQ teams play a critical role in shaping strategy, building world-class infrastructure, and driving sustainable growth across markets.

SKIMS is looking for a Store Development & Administration Coordinator to provide administrative and operational support to the Store Development team. This role is central to keeping store construction projects organized and moving - maintaining project trackers, tracking budgets and invoices, coordinating with finance, legal, and cross-functional partners, and supporting procurement and permitting workflows across all active store builds. The ideal candidate is highly organized, detail-oriented, and comfortable juggling multiple concurrent projects and deadlines.

Key Responsibilities

Project Tracker &; Property Information

Maintain and update the store development tracker with landlord contact information, square footage, and key project information used by cross-functional partners.
Assist SVP and Director with coordinating multiple retail construction, renovation, and new store development projects.
Coordinate meetings, distribute updates, document action items, and follow up on outstanding tasks.
Track project progress and communicate potential delays or scheduling conflicts to update the NSO tracker based on information provided by the Director of Construction.

Special Project Costs, Invoicing &; Budget Tracking

Coordinate with Finance to track invoice submissions, approvals, and payment status.
Track special project costs, invoices, and purchase orders through Bill.com.
Maintain and reconcile budgets across all store development projects outside of construction activities.

Finance &; Legal Coordination

Maintain accurate property address records for all store locations.
Coordinate with Finance to track invoice submissions, approvals, and payment status.
Track insurance documentation, including builder’s risk and general liability certificates.
Coordinate tax-related close-out documentation, including as-builts and final pay applications.

Cross-Functional Resource Library

Build and maintain a centralized cross-functional (XFN) team library of resources, including architectural plans, project photos, and the millwork guidelines, for reference across construction, design, and store development teams.

Project Onboarding

Schedule property surveys for newly onboarded projects.
Schedule and coordinate commercial inspections, including MEP and general building assessments, for new locations.

Design Team Procurement Support

Initiate millwork order quantities and perform checks and balances against project requirements.
Initiate order quantities for all owners supplied materials.
Track orders and deliveries of store fixtures, furniture, equipment, signage, and construction materials.
Coordinate with vendors and internal teams regarding delivery and installation schedules.

AOR &; Expeditor Onboarding

Support distribution of RFPs to Architects of Record (AORs) and assist with contract review.
Support distribution of RFPs to expeditors and help coordinate weekly meetings on permit status updates.

General Administrative Support

Serve as a communication liaison between internal departments (legal, finance, marketing, construction) and external contractors, landlords, and vendors.
Manage calendars, coordinate travel, prepare meeting agendas, and process expense reports for the Store Development team.
Update internal databases and files regarding store locations, lease milestones, and asset inventories.

Skills, Knowledge & Expertise

1-3 years of administrative or project coordination experience, ideally within retail, real estate, construction, or store development.
Strong proficiency in Microsoft Office (Excel, Word) and Google Suite; comfort with project tracking and budgeting tools such as Bill.com.
Exceptional organizational and time-management skills, with the ability to manage multiple concurrent projects and tight deadlines.
Clear, professional written and verbal communication skills to coordinate across internal teams, landlords, and vendors.
High attention to detail, particularly when tracking budgets, procurement quantities, and compliance documentation.
Strong organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong follow-up skills and ability to work collaboratively with internal and external teams.
Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
Experience with project schedules, budget trackers, and project documentation preferred.
Willingness to travel to retail locations as needed.
Familiarity with construction documents, permitting/AOR processes, or retail store buildouts is preferred.
Prior exposure to lease administration, insurance certificates, or project close-out documentation is preferred.

Job Benefits

Benefits and Culture