Stockroom Assistant

California-Institute-of-Technology; Pasadena (CA); On-site; USD 29,000 - 32,000; Full time

Job summary

Caltech in Pasadena seeks a Stockroom Assistant to coordinate shipping/receiving and stockroom functions for the Division of Chemistry and Chemical Engineering (CCE). You will also handle recurring monthly charges and place orders for non-inventory items, with possible extra hours as needed.

This essential reporting role requires collaboration with researchers and vendors, attention to accuracy in records, and safe handling of materials across campus.

Qualifications

• 2+ years of related work experience.
• Must possess, or have the ability to obtain by the date of hire, a valid California Driver's License, and maintain it throughout the course of employment.
• Must be able to lift 50 pounds of equipment and supplies.
• Ability to work early mornings, evenings, and weekends when necessary.
• Familiarity with lab environments and safety practices is helpful.

Responsibilities

• Prepare incoming goods for delivery and match packing slips with purchase orders.
• Deliver items to lab drop-off points and coordinate shipments.
• Process online receiving and accounts payable paperwork with Caltech systems.
• Identify mis-shipments and arrange returns/credits with vendors.
• Prepare bills of lading for outgoing shipments and coordinate with Transportation Department.
• Interact with researchers and vendors to resolve bottlenecks and maintain records.
• Keep the stockroom area clean and adhere to safety requirements.
• Coordinate laundry services and ensure lab coats are marked.
• Assist with setup and takedown for division events as needed.
• Track missing items and respond to order status inquiries.

Skills

Interpersonal skills

Physical stamina

Tools

Outlook

Excel

Word

Job description

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Stockroom Assistant will coordinate shipping/receiving and stockroom functions for the Division of Chemistry and Chemical Engineering (CCE). The successful candidate will also provide support to the Divisional Purchasing Office by handling recurring monthly charges and placing orders for non-inventory items. As noted in the basic qualifications for this position, the individual hired may be required to work additional hours on an as-needed basis.

This is an Essential Reporting position. In the event of an emergency on campus, an employee designated as essential reporting has essential job skills that are needed for response and recovery and is expected to report to Campus as soon as possible.

• Prepare incoming goods for delivery throughout the CCE Division. Match packing slips and purchase orders to ensure full or partial shipment.
• Deliver all items received to appropriate lab drop‑off points throughout the CCE Division.
• Perform online receiving and complete all entry/paperwork for accounts payable using Caltech computer systems. Prepare documentation to facilitate payment of invoices, keeping accurate records and logs.
• Identify all mis‑shipments (overships, underships, wrong or broken items). Contact vendors and arrange returns/replacements/credits. Obtain appropriate authorizations for replacements/credits and pack and ship items accordingly.
• Process all outgoing Division shipments. Prepare bills of lading and other shipping documents as required. Interact with Caltech Transportation Department to arrange shipments.
• Interact with researchers and vendors to eliminate bottlenecks and solve problems.
• Ensure that the Shipping/Receiving/Stockroom area is clean and safety requirements are met.
• Coordinate laundry services for the Division. Provide a pick‑up/drop‑off point for dirty and clean laundry. Ensure that lab coats are properly marked.
• Drive and help maintain the electric delivery cart, securing the cart when not in use and maintaining power charge.
• Provide a pick‑up/drop off point for Division audio/visual equipment. Maintain a log of equipment loans.
• Manage CCE Poster Board and Easel Rental program. Receive rental requests, coordinate set‑up and take‑down.
• Assist members of CCE Division with setup and takedown of Division events (tables, chairs, furniture, ice buckets, etc.).
• Assist CCE Division Facilities Manager as needed.
• Coordinate time out of the office with co‑workers to ensure coverage of duties.
• Participate in Campus committees relating to various job duties, providing information, ideas, and solutions to problems relating to shipping, receiving, stockroom, and safety functions.
• Track down missing items.
• Answer inquiries from Division personnel regarding status of orders; answer inquiries from vendors for further information needed to fill orders.

Basic Qualifications

• 2+ years of related work experience.
• Must possess, or have the ability to obtain by the date of hire, a valid California Driver's License, and maintain it throughout the course of employment. Ability to pick up and deliver packages and/or supplies off campus when necessary and regularly operate the department campus electric cart.
• Must be able to lift 50 pounds of equipment and supplies.
• Must have the ability to perform a significant amount of walking between buildings on and off campus to deliver and receive laboratory equipment and/or supplies.
• Must have good interpersonal skills, interacting well with faculty, students, staff, and vendors.
• Ability to work early mornings, evenings, and weekends when necessary.

Preferred Qualifications

• Experience with Outlook, Excel, and Word. Mac computer experience is helpful.
• Business background with some purchasing experience preferred.
• Familiarity with the language of chemical compounds and apparatus.

Required Documents

• Resume

Hiring Range

$20.75 - $23.00 Per Hour

The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.

As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks .

EEO Statement

Caltech is an equal opportunity employer and, as a federal contractor, takes affirmative action to employ qualified individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Disability Accommodations

Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at [e-mail] .

Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at [e-mail] .