STEPS Administrative Assistant

University of Kentucky; Lexington (KY); On-site; Full time

Job summary

The University of Kentucky is seeking a Temporary STEPS Administrative Assistant to provide vital administrative support within the undergraduate nursing programs. This full-time position involves managing schedules, organizing materials, and ensuring smooth operations. The ideal candidate will possess strong organizational skills, excellent communication abilities, and proficiency in Microsoft Office. This role requires a dedicated individual who can work both independently and collaboratively.

Qualifications

• Previous administrative support experience preferred.
• Ability to handle multiple tasks and prioritize effectively.

Responsibilities

• Assist faculty and program coordinators with administrative needs.
• Prepare and manage documents and schedules.
• Coordinate meetings and events.

Skills

Organizational Skills

Time Management

Communication

Detail-oriented

Education

Associate Degree

Bachelor's Degree

Tools

Microsoft Office Suite

Job description

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Posting Details

Job Title STEPS Administrative Assistant

Requisition Number TE08882

Department Name 7E100:NURSING INSTRUCTION

Work Location Lexington, KY

Salary Range $22/hour

Type of Position Temporary

Position Time Status Full-Time

Required Education

Required Related Experience

Required License/Registration/Certification

Physical Requirements

Ability to sit or stand for long periods of time, Repetitive motion, working at a computer for long periods of time.

Shift

M-F 8am -5pm

Job Summary

We are seeking a dedicated and organized Temporary STEPS Administrative Assistant to provide comprehensive administrative support to faculty, track coordinators, and associate/assistant deans within the undergraduate nursing programs. This position plays a vital role in ensuring the smooth operation of the undergraduate nursing programs by managing schedules, organizing materials and meetings, and handling the preparation and tracking of important documents.

________________________________________

Key Responsibilities:

Administrative Support:

• Assist faculty, program track coordinators, and associate/assistant deans with day-to-day administrative needs.
• Coordinate schedules and maintain calendars for meetings and events.
  
  

Document Creation and Management:

• Prepare, edit, and format documents, presentations, and reports.
• Track and organize documents to ensure timely completion and submission.
• Maintain accurate records and filing systems.
  
  

Meeting and Event Coordination:

• Schedule and organize meetings, including reserving rooms and arranging technology needs.
• Prepare and distribute meeting agendas, materials, and minutes.
• Assist in coordinating events related to the undergraduate programs.
  
  

Program Support:

• Support the tracking and completion of administrative materials related to the undergraduate nursing programs.
• Assist in compiling and organizing program materials for students and faculty.
• Provide logistical support for program activities as needed.
  
  

Communication:

• Serve as one point of contact for inquiries related to the undergraduate nursing programs.
• Respond promptly and professionally to email and phone communications.
  
  

Other Duties:

• Perform additional tasks as assigned to support the overall goals of the undergraduate nursing programs.
  
  

This is a temporary STEPS full-time position. Work hours typically are Monday to Friday, 8:00 AM – 5:00 PM. This position is an on-site position. Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the position on the application listing. We will begin reviewing applications immediately.

Skills / Knowledge / Abilities

Education: Associate degree required, bachelor’s degree preferred.

Experience: Previous administrative support experience, preferably in an academic setting.

Skills:

• Strong organizational and time management abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle multiple tasks and prioritize effectively.
• Detail-oriented with a high level of accuracy.
• Ability to work both independently and collaboratively in a team environment.
  
  

Does this position have supervisory responsibilities? No

Preferred Education/Experience

Deadline to Apply 05/30/2025

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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