STEPS Administrative Assistant, R&D Partnerships

University of Kentucky; Lexington (KY); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dynamic STEPS Administrative Assistant to support R&D Partnerships. This role involves coordinating meetings, managing data entry, and assisting with program administration. The ideal candidate will showcase exceptional project management and communication skills while working closely with innovative teams. This position offers a blend of remote work and on-campus engagement, providing a unique opportunity to contribute to impactful projects in a collaborative environment. If you're passionate about supporting academic innovation and thrive in a fast-paced setting, this role is perfect for you.

Qualifications

• Organized self-starter with project management skills.
• Excellent verbal and written communication abilities.

Responsibilities

• Coordinate meetings for the R&D Partnerships team.
• Support data entry and administrative tasks for various programs.

Skills

Project Management

Communication

Interpersonal Skills

Creative Thinking

Problem-Solving

Education

Bachelor's Degree

Tools

Salesforce

Job description

STEPS Administrative Assistant, R&D Partnerships

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STEPS Administrative Assistant, R&D Partnerships

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Posting Details

Job Title STEPS Administrative Assistant, R&D Partnerships

Requisition Number TE08841

Department Name 40420:Office of Technology Commercialization

Work Location Lexington, KY

Salary Range $19.23–$21.63/hour

Type of Position Temporary

Position Time Status Full-Time

Required Education

Bachelors required

Required Related Experience

n/a

Required License/Registration/Certification

n/a

Physical Requirements

Sitting and/or standing for extended periods of time; repetitive motion related to computer work

Shift

40 hours per week. Day shift hours.

• This position is a primarily remote position, but will require an on-campus presence at times (i.e. onboarding, meetings).
  
  

Job Summary

The UK Office of Technology Commercialization seeks a highly qualified candidate to fill the role of STEPS Administrative Assistant, R&D Partnerships. This position will work directly with UK Innovate staff and faculty to support data management, input and some program admin coordination for our TC and R&D Partnerships teams, and to support growth in R&D Partnerships industry extension invoicing.

Job Duties And Responsibilities

• Coordinate and schedule in-person or virtual meetings for the R&D Partnerships team, including room space booking as needed
• Attend meetings as needed to record meeting minutes and action items
• Coordinate, schedule and lead logistics for on-campus or off-campus meetings with external partners
• Support data entry for new contacts, opportunities and reporting in Salesforce
• Support administrative tasks associated with R&D Partnerships programs such as the Industry Extension Program and Estate Whiskey Alliance including:
• Collection and preparation of requisite documentation
• Request, collect and archive signed copies of requisite documentation with internal and external partners
• Use standard templates to generate invoices, track and monitor payments
• Provide reports as needed
• Coordinate with UK Innovate and other marketing and communication teams across campus to share event information
• Support other data entry, reporting and process administration tasks for UK Innovate as needed, including IP, contract, and financial data entry and administration support
  
  

The successful candidate will be an organized self-starter who can demonstrate a capacity for project management, creative thinking, user-focused design, and problem-solving and command superb verbal, written, interpersonal, and public communication skills.

• This position is a primarily remote position, but will require an on-campus presence at times (i.e. onboarding, meetings).
  
  

Skills / Knowledge / Abilities

Project management, communication, interpersonal, creative thinking.

Does this position have supervisory responsibilities? No

Preferred Education/Experience

Experience in admin support/EA and data input preferred.

Deadline to Apply 05/27/2025

Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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