State Accounting Manager

DelDOT; Dover (DE); Hybride; USD 90 000 - 120 000; Plein temps

Avantages offerts par ce poste

Telework eligible

Alternative Work Schedule

Résumé du poste

DelDOT seeks a State Accounting Manager to lead the Supplier Maintenance team, managing supplier registration, maintenance, and administration of the W-9/1099 processes for the State of Delaware.

The role combines people leadership with technical support across system configuration, testing, troubleshooting, and training to ensure accurate financial data and excellent service for internal and external customers.

Qualifications

• Two years' experience in financial studies or projects such as reports, compliance studies, upgrades or enhancements to financial processes or systems
• One year of accounting with oversight of financial reporting or financial management system applications
• One year in statistical analysis, internal control reviews, or preparing financial statements to identify risks and improvements
• One year developing and evaluating internal controls, financial policies or procedures
• Experience supervising staff or leading a team could be considered as lead worker oversight

Responsabilités

• Provide guidance and recommendations to state agencies and vendors in fiscal oversight functions
• Review, reconcile, and approve financial transactions and reports within integrated systems
• Ensure compliance with state and federal laws, rules, and internal controls
• Research and analyze data, troubleshoot discrepancies, and resolve process flaws
• Make determinations and changes to maintain data integrity and security, including user access
• Run queries and prepare reports for distribution
• Analyze state accounting services and software to meet business needs
• Contribute to system testing, upgrades, and statewide reporting
• Suggest improvements to processes and forms to improve efficiency
• Use automated systems to research and report on financial information
• Deliver excellent customer service to internal/external customers
• Communicate effectively across diverse groups
• Maintain system tables and configurations to comply with laws and meet needs
• Perform other related duties as required

Connaissances

Financial oversight

Customer service

Communication skills

Staff supervision

Data analysis

Formation

Experience in governmental accounting

Outils

Accounting systems

Description du poste

Summary Statement

This position provides leadership and
subject-matter expertise to the Supplier Maintenance team, managing supplier
registration, maintenance, and administration of the W-9 process for the State
of Delaware. This role requires a high-level of customer service and
communication skills to handle a high volume of calls and inquiries.
Responsibilities include processing and printing the State’s 1099 forms,
managing corrections, and providing technical and functional support through
system configuration, testing, troubleshooting, and training. The role
supervises staff, resolves escalated issues, responds to complex inquiries, and
addresses Service Desk tickets, ensuring timely, accurate solutions and
excellent service for internal and external customers.

Preferred Qualification

Applicants who do not possess the preferred qualification will still be eligible to compete for this position if job requirements are met.
Experience in governmental accounting.

Essential Functions

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, employees can complete job duties of a similar kind not specifically listed here.

• Provides guidance, direction, and recommendations to state agencies, organizations, vendors, or others in the assigned fiscal oversight function(s) at the State level.
• Reviews, analyzes, reconciles, and/or approves financial transactions, system processes, reports, or other financial data within integrated financial information systems.
• Interprets, explains, and ensures compliance with state and federal laws, rules, regulations, standards, policies, and procedures, as well as internal controls and reporting requirements.
• Researches, collects, analyzes, and interprets a variety of data and reports; obtains and clarifies information; and troubleshoots discrepancies, errors, unexpected results, or process flaws.
• Makes determinations, defines solutions, and appropriate action that maintain data integrity and security such as updates, corrections, reclassifications, adjustments, or changes to user access.
• Runs queries and prepares, analyzes, and distributes a variety of reports.
• Participates in analyzing state accounting services, automated financial information system(s), or software application(s) to determine functional and technical requirements and ensure business and user needs are met.
• Conducts special assignments and projects which may include system testing, upgrades, updates, and enhancements, statewide reporting, or compliance work.
• Makes recommendations for changes to processes, procedures, and forms to improve efficiency and internal controls.
• Uses automated information systems and computer software to research, review, analyze, document, and report on financial information.
• Delivers excellent customer service to internal and external customers and the public in person, electronically, or by written communication.
• Communicates and interacts effectively with people across cultures, ranges of ability, genders, ethnicities, ages, and races.
• May maintain, review, verify, and update system tables and configuration to ensure compliance with applicable laws, rules, and regulations and meet business needs.
• Performs other related duties as required.

Job Requirements

JOB REQUIREMENTS for State Accounting Manager

Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

• Two years' experience in participating in financial studies or projects such as special reports, compliance studies, upgrades or updates, or enhancements to financial business processes or automated information systems
• One year of experience in accounting with the oversight of financial reporting and internal controls OR one year of experience in the oversight of a financial management system application.
• One year of experience in conducting statistical analysis, internal control reviews, or preparing financial statements such as balance sheets and profit and loss statements or risk assessments to identify risks, variances, trends, and discrepancies and recommending improvements based on findings.
• One year of experience in developing and evaluating internal controls, financial policies or procedures.
• Coursework, training and/ or work experience in staff supervision which may include performing as a lead worker overseeing the work of others.

Additional Posting Information

The State of Delaware recognizes the value oftelework and flexible working schedules. This position is eligible for Telework and Alternative Work Schedules according to the State of Delaware’s Alternative Work Arrangement Policy. More information will be shared at the time of interview.
The Division of Accounting may offer remote work and flexible schedules where appropriate. These options will be discussed during the interview and are dependent on position responsibilities.

Conditions of Hire

Applicants must be legally authorized to work in the United States. The State of Delaware Executive Branch participates in the Federal E-Verify system where the State will provide the federal government with each new hires Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our job seeker resources.
Applicant must completesatisfactory criminal background check, reference checks, confirmation of compliance with federal and state tax laws, and any other required condition of employment.
All new hires are required to report to the Statewide New Employee Orientation (SNEO) on their first day of employment. Sessions are held at designated locations in Kent or New Castle County.

Benefits

To learn more about the comprehensive benefit package please visit our website at https://dhr.delaware.gov/benefits/

Accommodations

Accommodations are available for applicants with disabilities in all phases of the application and employment process.
Individuals who use TDD may request auxiliary aid or service by calling [phone] or by visitingdelawarerelay.com.
If you need assistance with an accommodation under the Americans with Disabilities Act (ADA) or general applicant support, you may call [phone] or email [e-mail].
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.