Stakeholder and Records Management Analyst

Chimera Enterprises International; Virginia (MN); Hybrid; USD 70,000 - 110,000; Full time

Job summary

Chimera Enterprises International is seeking an experienced Stakeholder and Records Management Analyst to support DHS/CISA International programs. The role focuses on maintaining engagement databases, tracking stakeholders, and ensuring compliant documentation for international operations.

The successful candidate will manage contact information, calendars, working groups, and engagement records, and contribute to data-driven planning for senior leadership.

Qualifications

• Experience with data entry, records management, CRM, or stakeholder tracking in a professional setting.
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Responsibilities

• Maintain and update stakeholder contact information and engagement databases.
• Track calendars, working groups, and engagement records; ensure accurate documentation.
• Support records management for international engagements and related documents.
• Generate routine reports and summaries to support situational awareness and planning.
• Input and maintain data in CRM systems and related tools following agency processes.

Skills

Data entry

Records management

CRM tools

Stakeholder tracking

Attention to detail

Office software

Education

Bachelor's Degree in Business Administration / Information Management / International Affairs

Tools

CRM software

Job description

Supported Client/Agency:

Department of Homeland Security (DHS) / Cybersecurity and Infrastructure Security Agency (CISA)

Description

Chimera Enterprises is seeking an experience Stakeholder and Records Management Analyst. The ideal candidate will have substantial experience in data entry, records management, and stakeholder tracking supporting Federal programs or international affairs. The Stakeholder & Records Management Analyst will provide vital support to CISA International by meticulously maintaining engagement databases, relationship management tools, and ensuring proper documentation of all cooperative activities. This role is essential for keeping information organized, accessible, and compliant with policy, directly enabling CISA International’s situational awareness and strategic planning.

Mission

To streamline and improve the efficiency of CISA’s international operations through rigorous stakeholder tracking and records management. This role ensures that senior leadership has accurate, up-to-date data on foreign and domestic partnerships, empowering CISA to foster collaborative relationships across a wide spectrum of stakeholders in support of its global mission.

Clearance Level Required:

Public Trust

Job Description and Responsibilities:

• Maintain and update stakeholder contact information, relationship management tools, and engagement databases, capturing details on foreign partners, domestic stakeholders, and interagency counterparts “Manage stakeholder contact information for CISA and input all required information into the Agency’s stakeholder relationship management tools and databases, including contact information; engagement history; and meeting information.”
• Track and manage calendars, working groups, communities of interest, and engagement records, ensuring accurate documentation of activities and participation “Coordinate intra-agency and interagency working groups and sub-working groups on behalf of CISA’s leadership, including managing records, participant lists, and contact information”
• Support records management for international engagements, issue papers, reports, and other documentation, actively identifying ways to improve the agency’s systems “Curate CISA International’s electronic and physical file management systems by not only maintaining existing information but also providing innovative options to CISA leadership on how to streamline and improve records management and retention systems.”
• Generate routine reports and summaries (e.g., engagement counts, partner types, topics) to support CISA International’s situational awareness and planning.
• Input and maintain required data in stakeholder relationship management tools, CRM systems, and other CISA platforms in alignment with agency processes and standards.

Knowledge, Skills, and Abilities:

• Experience with data entry, records management, CRM tools, or stakeholder tracking in a professional environment.
• Strong attention to detail and reliability in maintaining accurate records and schedules.
• Proficiency with standard office software; familiarity with CRM or stakeholder management platforms is highly beneficial.
• Proven ability to foster collaborative relationships and manage information across complex, multi-stakeholder environments “Foster collaborative relationships across a wide spectrum of stakeholders in support of CISA’s international priorities.”

Minimum Qualifications:

• Education: Bachelor’s Degree in Business Administration, Information Management, International Affairs, or a related field (or 4 additional years of experience in lieu of a degree).
• Experience: 4 to 8 years of relevant experience in data entry, records management, CRM, or stakeholder tracking, preferably supporting Federal programs or international affairs.
• Clearance: Eligibility for and ability to maintain a Public Trust suitability determination. Must be able to work with sensitive but unclassified data.
• Location: Primarily at the Government facility in Arlington, Virginia (NCR), with potential telework options as required by the agency.

Chimera Enterprises International is committed to equal opportunity and affirmative action in hiring and retaining a diverse workforce, including protected veterans and individuals with disabilities.