Staging our Future Campaign Coordinator

Old-Globe-Theatre; San Diego (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

401(k) after first year

Job summary

The Old Globe seeks a highly organized Full-Time Staging Our Future Campaign Coordinator to support a major fundraising campaign in Balboa Park, San Diego. This role handles scheduling, donor materials, event logistics, and campaign records, partnering with leadership and internal teams.

Ideal candidates have strong administrative and communication skills, experience in nonprofit development, and comfort with CRM systems.

Qualifications

• 2+ years of experience in administrative support, development, or project coordination.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office or Google Workspace; comfortable with CRM databases.

Responsibilities

• Provide day-to-day administrative support for the campaign, including scheduling meetings and documenting notes.
• Coordinate logistics for donor briefings, cultivation events, and site visits.
• Help track campaign timelines, milestones, and deliverables for on-time execution.
• Assist with donor materials, proposals, pledge forms, and acknowledgment letters.
• Support budget tracking, expense reporting, and invoice processing for campaign activities.

Skills

Administrative support

Project coordination

CRM systems

Microsoft Office

Google Workspace

Discretion & communication

Tools

Tessitura

Job description

The Old Globe seeks a highly organized and detail-oriented Full-Time Staging Our Future Campaign Coordinator to support a major fundraising campaign for a transformative reimagining of the Globe’s campus in Balboa Park, including the replacement of the outdoor Lowell Davies Festival Theatre and renovations to the plaza. This position plays a critical role in the planning, coordination, and administrative execution of campaign activities, providing essential administrative support to the Associate Director, Staging Our Future Campaign, Director of Philanthropy, senior leadership, Board members, and internal stakeholders.The ideal candidate is proactive, discreet, and passionate about the performing arts, with strong administrative, communication, and project coordination skills.Key Responsibilities include but are not limited to the following:Campaign Administration & CoordinationProvide day-to-day administrative support for the campaign, including scheduling meetings, preparing agendas, and documenting notes and action items.Coordinate logistics for campaign-related meetings, donor briefings, cultivation and stewardship events, and site visits.Help track and manage campaign timelines, naming and recognition inventory, milestones, and deliverables to support on-time execution.Donor & Prospect SupportAssist with donor and prospect tracking, including data entry, reporting, and updates in Tessitura, the Globe’s CRM system.Support the preparation of donor materials such as proposals, pledge forms, briefing documents, and acknowledgment letters.Maintain accurate and confidential campaign records, including gift documentation and correspondence.Communications & MaterialsHelp draft and format campaign communications, presentations, and internal updates.Coordinate the production and distribution of campaign materials in collaboration with Philanthropy and Marketing staff.Ensure consistency and accuracy in campaign messaging and materials.Volunteer & Stakeholder SupportSupport campaign leadership, Board members, and volunteer committees with scheduling, materials preparation, and follow-up.Serve as a point of contact for internal staff and external partners on campaign-related matters, as appropriate.Event SupportSupport campaign-related events from planning to execution with invitations, guest list development and tracking, name tags, vendor coordination, and day-of operations and follow-up strategies.General SupportAssist with budget tracking, expense reporting, and invoice processing related to campaign activities.Perform other duties as assigned to support the success of the campaign.Required2+ years of experience in administrative support, development, project coordination, or a related fieldExceptional organizational skills with strong attention to detailExcellent written and verbal communication skillsAbility to manage multiple priorities and meet deadlines in a fast-paced environmentProficiency with Microsoft Office or Google Workspace; comfort working with databases/CRM systemsAbility to handle confidential information with discretion and professionalismPreferredExperience in fundraising, capital campaigns, or nonprofit developmentFamiliarity with performing arts organizations or cultural institutionsExperience supporting senior leaders, Boards, or volunteer committeesSchedule and PayFull-time schedule with evenings or weekends as needed for eventsHourly pay $30.00 - $35.00. This is a full-time position with benefits, including 401(k) after first year employment.