Staffing Specialist / Human Resources Assistant

Tech9; Riverton (WY); On-site; USD 21,000 - 34,000; Part time

Job summary

Tech9 is seeking an organized Staffing Specialist / HR Assistant to support core HR operations, recruiting, and record-keeping. The role involves end-to-end recruitment activities, onboarding setup, benefits enrollment, and time-off tracking, reporting to the Vice President of Administration.

You will manage candidate communications, schedule interviews, coordinate onboarding for new hires, and support executive administrative tasks.

Qualifications

• Experience with active candidate outreach, phone screening, and ATS.
• Familiarity with onboarding, benefits enrollment, performance tracking, and time-off logging.
• Experience maintaining digital and paper personnel files and calendars.

Responsibilities

• Post openings and conduct active candidate reach-outs across Indeed, LinkedIn, and Handshake.
• Screen candidates, schedule interviews, and coordinate testing; maintain records.
• Prepare recruitment emails, explore new channels, and keep therapist applicants engaged.
• Coordinate career fairs and follow-up with event teams.

Skills

Recruiting & Sourcing

HR Admin Lifecycle

Systems Admin & IT Support

Professional Communication

Org & Event Coordination

Tools

Prompt

Weave

G-Suite

Eddy

Equitable

Limber

Job description

Staffing Specialist / Human Resources AssistantRole Type: Part-time (Approximately 20 hours per week -ability to become full time)Reports To: Vice President of Administration (VPA)About the RoleWe are seeking an organized, candidate-focused Staffing Specialist / Human Resources Assistant to support core human resources operations, clinical staff recruiting, employee record-keeping, and administrative workflows. Operating under the direction of the Vice President of Administration (VPA), you will play a key role across the entire employee lifecycle—from active recruiting and applicant screening to onboarding, software administration, and time-off tracking.Key Skills & Qualifications· Recruiting & Talent Sourcing: Experience with active candidate outreach, phone screening, interview scheduling, applicant tracking, and job board posting.· HR Lifecycle Administration: Familiarity with new hire onboarding, benefits account setup, performance review tracking, time-off logging, and offboarding procedures.· Systems Administration & IT Support: Tech-savvy approach with the ability to manage operational platforms, spreadsheets, digital personnel files, and hardware tracking logs.· Professional Communication: Strong written and verbal communication skills for candidate reach-outs, team collaboration, and executive administrative typing.· Organization & Event Coordination: High attention to detail for calendar management, record integrity, and career fair planning and follow-up.Primary Duties & ResponsibilitiesTalent Acquisition & Recruiting· Active Sourcing & Postings: Post job openings and conduct active candidate reach-outs across Indeed, LinkedIn, and Handshake.· Screening & Candidate Contact: Perform initial candidate contact, conduct phone interviews, coordinate first-round interviews and candidate testing, and maintain application records.· Therapist Candidate Engagement: Send recruiting emails, explore new recruiting channels, maintain continuous contact with therapist applicants, plan site visits, and send polite notifications to unselected candidates.· Career Fairs: Register for, plan, attend, and coordinate full post-event follow-up for career fairs alongside department team members.HR Administration & Onboarding· Personnel Records: Create, update, and maintain official digital/paper employee files, contact lists, annual review schedules, and Google Groups.· New Employee Orientation: Plan and conduct onboarding orientation for new hires and set up initial user accounts.· Benefits Enrollment: Create benefit accounts, send enrollment emails, and follow up prior to employee eligibility dates.· Time-Off & Absence Tracking: Post time-off requests, maintain time-off Google Calendars, and track employee absences.· Performance Reviews: Track and issue timely notifications for introductory and annual performance reviews.· Offboarding: Complete exit check sheets and separation paperwork, close out accounts, and notify internal teams.Systems Administration & IT Coordination· Software Management: Administer operational software platforms including Prompt, Weave, G-Suite, Eddy, Equitable, and Limber.· IT & Device Tracking: Track computer and hardware assignments and coordinate IT issues directly with contractors.Employee Engagement & Administrative Support· Employee Recognition: Coordinate work anniversary and birthday recognitions in partnership with the Marketing department.· Executive Support: Assist the VPA and CEO with special operational projects, policy creation, operational procedure documentation ('hat' write-ups), and typing.E04JI802ggdo409d2f1