Staffing Specialist - Gray Birch

MaineGeneral Medical Center; Augusta (ME); On-site; USD 28,000 - 49,000; Full time

Benefits offered by this job

Health benefits

Tuition reimbursement

Company matching contributions (403(b)

Disability insurance

Career mobility

Job summary

MaineGeneral Health is seeking a detail-oriented Staffing Specialist to support staffing and scheduling operations for our long-term care facility at Gray Birch. This role partners with department leaders to develop and maintain staff schedules, coordinate staffing resources, and address scheduling needs in a fast-paced environment, ensuring reliable staffing for quality resident care.

The ideal candidate is a strong communicator who thrives in a dynamic setting, with experience in staff

Qualifications

• Strong organizational, time-management, and problem-solving skills.
• Excellent attention to detail and ability to manage multiple priorities in a fast-paced environment.
• Effective communication and interpersonal skills, with ability to collaborate with staff and department leaders.
• Adapt to changing staffing needs and respond effectively to scheduling challenges.
• Proficiency with computer systems, data entry, and scheduling software.
• Previous experience in staff scheduling, workforce coordination, or a similar administrative role preferred.
• Experience in healthcare or long-term care staffing is a plus.

Responsibilities

• Develop, maintain, and publish staff schedules to support departmental staffing needs and operational goals.
• Serve as an internal resource for scheduling systems, providing guidance, assistance, and training to staff as needed.
• Collaborate with department leaders to ensure appropriate staffing assignments and coverage across designated departments.
• Assist with scheduling orientation and onboarding activities for newly hired staff.
• Coordinate daily staffing needs, including assisting with coverage for employee absences and unexpected staffing shortages.
• Monitor schedules and make adjustments as needed to maintain adequate staffing coverage.
• Prioritize and perform data management activities related to staffing, scheduling, and schedule maintenance.
• Maintain and approve employee timecards as needed.
• Provide ongoing support to department leaders in achieving staffing goals and ensuring schedules are accurate, complete, and published in a timely manner.
• Assist with the coordination of personnel and resources to support the daily operations of the facility.

Skills

Organizational skills

Time management

Problem solving

Attention to detail

Communication skills

Interpersonal skills

Adaptability

Scheduling software

Data entry

Healthcare staffing experience

Job description

Job Summary

MaineGeneral Health is seeking a detail-oriented and organized Staffing Specialist to support staffing and scheduling operations for our long-term care facility at Gray Birch. This role is essential to ensuring appropriate staffing coverage to support daily operations and provide quality care to our residents. The Staffing Specialist works closely with department leaders to develop and maintain staff schedules, coordinate staffing resources, and address scheduling needs. The ideal candidate is a strong communicator who thrives in a fast-paced environment, enjoys problem-solving, and understands the importance of reliable staffing in a long-term care setting.

Job Description

Develop, maintain, and publish staff schedules to support departmental staffing needs and operational goals. Serve as an internal resource for scheduling systems, providing guidance, assistance, and training to staff as needed. Collaborate with department leaders to ensure appropriate staffing assignments and coverage across designated departments. Assist with scheduling orientation and onboarding activities for newly hired staff. Coordinate daily staffing needs, including assisting with coverage for employee absences and unexpected staffing shortages. Monitor schedules and make adjustments as needed to maintain adequate staffing coverage. Prioritize and perform data management activities related to staffing, scheduling, and schedule maintenance. Maintain and approve employee timecards as needed. Provide ongoing support to department leaders in achieving staffing goals and ensuring schedules are accurate, complete, and published in a timely manner. Assist with the coordination of personnel and resources to support the daily operations of the facility.

Qualifications

• Strong organizational, time-management, and problem-solving skills.
• Excellent attention to detail and the ability to manage multiple priorities in a fast-paced environment.
• Effective communication and interpersonal skills, with the ability to work collaboratively with staff and department leaders.
• Ability to adapt to changing staffing needs and respond effectively to scheduling challenges.
• Proficiency with computer systems, data entry, and scheduling software.
• Previous experience in staff scheduling, workforce coordination, or a similar administrative role preferred.
• Experience in healthcare or long-term care staffing is a plus.

Compensation Information

$20.34 - $35.59 The hourly pay range shown represents the base pay range for this position. Individual pay is determined based on factors such as experience, qualifications, skills, and market considerations. In addition to base pay, eligible team members may earn additional compensation through shift, weekend, holiday, on-call, and other applicable differentials. We are proud to offer a competitive total rewards package designed to recognize our caregivers and support them in delivering exceptional care to the communities we serve.

Scheduled Weekly Hours

40

Job Exempt

No

Benefits

Supporting all aspects of our employees’ wellness – physical, emotional and financial – is a critical component of being a great place to work. With the wide range of benefits and programs available, employees have the resources they need to be well at every stage of life and plan for the future.

Physical Wellness

We offer quality health, dental, and vision benefits and wellness programs and resources to provide employees access to resources for a healthy lifestyle and help manage health care costs. Employees have access to industry‑leading leave for new parents. A generous earned time plan is offered to all employees - We believe employees need and deserve time away from work to observe holidays, be with family, go on vacation, or simply take care of themselves.

Emotional Wellness

When life gets challenging, employees have access to our Employee Assistance Program for employees and anyone in their household.

Financial Wellness

Access the wages you’ve already earned before payday with Payactiv, giving you greater flexibility over your finances.

Tuition Reimbursement

Tuition Reimbursement is available to all employees to further develop skills and career.

Company‑matching Contributions

We offer eligible employees up to 2% of eligible pay in 403(b) company‑matching contributions plus another 2% in the 401(a) retirement income plan.

Insurance Plans

Three insurance plans are available to protect your family from the sudden loss of income in the event of your death, terminal illness or serious injury from accident.

Disability Insurance

We offer both short‑term and long‑term disability insurance to replace a portion of your income if you become disabled and cannot work for a period of time.

Career Mobility

Helping our employees develop their skills and grow their careers is critical to how we retain our talent and sustain our business. We do this…terminal.

Equal Opportunity Employer

M/F/Vet/Disability Assistive technologies are available.

EEO Statement

In furtherance of MaineGeneral's policy regarding Equal Employment Opportunity, MaineGeneral has developed a written ... (Affirmative Action Plan for Veterans and Individuals with Disabilities is available for inspection by any employee or candidate for employment upon request, during normal business hours, in the Human Resources Department.)

E-Verify

MaineGeneral participates in E-Verify.